FINANCE ADMIN OFFICER

SHF Services (M) Sdn Bhd; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading service provider in Kuala Lumpur seeks a Finance Admin Officer to manage licensing and support finance operations. The role involves handling licenses with local authorities, finance data entry, and administrative tasks. Candidates should possess a Diploma or Bachelor’s Degree in Finance or related fields, with strong organizational and communication skills. Proficiency in Excel and a background in finance administration will be advantageous. This position offers a dynamic work environment and the opportunity to coordinate with multiple outlets.

Qualifications

• Experience in finance admin / accounts / administrative role is an advantage.
• Familiar with business licensing processes and local authority dealings is a plus.
• Able to work independently and manage multiple tasks.

Responsibilities

• Apply and manage business premise licenses with City Councils.
• Key in supplier invoices and reconcile them with suppliers’ statements.
• Support the finance team with daily data entry and record-keeping tasks.

Skills

Organizational skills

Attention to detail

Communication skills

Proficiency in Microsoft Excel

Education

Diploma or Bachelor’s Degree in Finance, Accounting, Business Administration, or related field

Tools

Basic accounting systems

Job description

We are seeking a responsible and detail-oriented Finance Admin Officer to support our Finance and Administrative operations. The successful candidate will handle licensing matters, finance data entry, documentation, and coordination with multiple outlets and external authorities.

Key Responsibilities

Administrative Duties

• Apply and manage business premise licenses with City Councils (e.g., MBPJ, MPS, and other local authorities).
• Register and maintain FOSIM (Food Safety & Health Certificate) and BESS (Clean & Safe Premises Certificate).
• Ensure timely renewal and updates of all licenses, FOSIM, and BESS.
• Handle general administrative tasks including answering phone calls and document filing.
• Coordinate PUSPAKOM inspections and motor vehicle inspections online, and liaise with relevant outlet managers.

Finance & Data Entry Duties

• Key in supplier invoices and reconcile them with suppliers’ statements.
• Cross-check invoices and expenses against reports submitted by 14 outlet managers.
• Organize, file, and maintain finance documents systematically.
• Prepare checklists for filed documents and completed data entries.
• Support the finance team with daily data entry and record-keeping tasks.

Requirements

• Diploma or Bachelor’s Degree in Finance, Accounting, Business Administration, or related field.
• Experience in finance admin / accounts / administrative role is an advantage.
• Familiar with business licensing processes and local authority dealings (MBPJ, MPS, etc.) is a plus.
• Good organizational skills and attention to detail.
• Able to work independently and manage multiple tasks.
• Proficient in Microsoft Excel and basic accounting systems.
• Good communication skills and able to liaise with outlet managers and external agencies.