Executive Support & Coordination Specialist

MIMOS; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading applied research center in Kuala Lumpur is seeking an Executive Assistant to provide comprehensive support to the CEO and ensure effective administrative coordination across departments. In this role, you will manage the CEO's calendar, prepare internal and external communications, and handle documentation and filing systems. The ideal candidate holds a Diploma or Bachelor's degree and has 1-4 years of experience in related fields such as IT or Finance. Join us to drive innovation and technology adoption in Malaysia.

Benefits

Opportunity to work at the forefront of technology and innovation

Collaborative and dynamic work environment

Access to cutting-edge research facilities

Career growth and development opportunities

Meaningful impact through groundbreaking projects

Competitive salary and benefits package

Qualifications

• Minimum of 1-4 years of experience in Information Technology, Finance, Administration, or related fields.
• Experience in calendar and travel management.
• Familiarity with office administration and document control.

Responsibilities

• Manage CEO’s calendar, appointments, and travel arrangements.
• Prepare and coordinate internal and external communications.
• Liaise with all departmental heads for administrative matters.

Skills

Good written and verbal communication

Good organizational and multitasking abilities

High discretion and confidentiality

Interpersonal skills to engage with cross-functional teams

Proactive, adaptable, and detail-oriented

Education

Diploma or Bachelor’s degree in Engineering, IT, Marketing, Finance, Business Management

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

A leading applied research center in Kuala Lumpur is seeking an Executive Assistant to provide comprehensive support to the CEO and ensure effective administrative coordination across departments. In this role, you will manage the CEO's calendar, prepare internal and external communications, and handle documentation and filing systems. The ideal candidate holds a Diploma or Bachelor's degree and has 1-4 years of experience in related fields such as IT or Finance. Join us to drive innovation and technology adoption in Malaysia.