Executive and Payroll

AFFIN Group; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading financial institution in Kuala Lumpur is seeking a Payroll Assistant to support payroll processing and ensure compliance with Malaysian Labor Laws. The ideal candidate will have a Bachelor's degree, 5+ years of experience, and strong Microsoft Excel skills. Responsibilities include managing payroll preparation, ensuring timely salary payments, and maintaining payroll records with confidentiality and attention to detail. Immediate availability is advantageous.

Qualifications

• 5 years or more of experience at an established financial institution.
• Strong Microsoft Excel and Access database skills.
• Sound knowledge of Malaysian Labor Laws.

Responsibilities

• Assist payroll manager in payroll processing and maintaining records.
• Manage payroll preparation and ensure timely payment of salaries.
• Prepare payment to contract staff and ensure compliance with statutory requirements.

Skills

Payroll system processing

Microsoft Excel

Access database

Communication skills

Confidentiality

Attention to detail

Education

Bachelor’s degree or professional qualification

Tools

HR Avenue

Job description

Create the future with Affin! You too can make a difference.

We continuously innovate to transform our financial services landscape - making banking better and easier. Join us at AFFIN, where the open minds meet and be inspired by a shared commitment to great work. You too can make a difference.

Job Purpose

• Assist payroll manager in all activities for payroll processing, including maintaining related records, filing tax reports, and voluntary and involuntary deduction reports. While also preparing accounting transactions and documents related to payroll records
• Maintain payroll information by collecting, calculating, and entering data. Updates payroll records by entering changes in exemptions, insurance coverage, saving deductions, and providing payroll information when needed.

Responsibilities

• Manage payroll preparation by compiling all the allowances, deductions, basic salary reconciliation, and headcount for payroll. Also, payroll processing from checking, balance allowance, and deduction listing by ensuring accuracy & timely payment of staff salary in according to the employment status and statutory law.
• Check and verify the monthly claims submission via Peoplesoft and ensure all monthly claims submissions are attached with the receipt and within the eligibility, policy, and procedures.
• Prepare payment to contract staff, bank transfer letter, issuing cheques and housing loans, and payment vouchers for reporting and extraction of information to the Finance department.
• Ensure compliance with the statutory requirements and timely payment of all statutory deductions.

Requirements

• Bachelor’s degree and/or professional qualification in a relevant discipline, with 5 years or more of experience at an established financial institution (preferably).
• Good knowledge and experience in processing all aspects of the payroll system, with strong Microsoft Excel and Access database skills.
• Experience in using HR Avenue is an added advantage.
• Ability to communicate effectively, both verbally and in writing, and to follow oral and written instructions.
• Maintains a high level of confidentiality, completes work with strong attention to detail, and deals effectively and courteously with associates and the general public.
• Sound knowledge of Malaysian Labor Laws, including the requirements of a statutory declaration.
• Immediate availability is an added advantage.