Executive Operations

Apex Securities Berhad; Petaling Jaya; On-site; MYR 60,000 - 80,000; Full time

Job summary

A financial services firm is seeking a professional to manage the on boarding process for new clients, ensuring regulatory compliance while overseeing corporate actions and trade settlements. The ideal candidate possesses expertise in financial services with strong skills in collaboration and strategy execution. The role demands effective management of both local and foreign trades alongside maintaining accurate client records for audits. Join a dynamic team focused on excellence and regulatory adherence.

Qualifications

• Experience with managing on boarding processes in financial services.
• Strong understanding of regulatory compliance and auditing procedures.
• Ability to collaborate with internal and external stakeholders.

Responsibilities

• Manage the end-to-end on boarding process for new clients.
• Oversee corporate actions and ensure compliance with regulations.
• Collaborate with executives on strategic initiatives.

Job description

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Manage the end-to-end on boarding process for new clients on both Bursa Depository system and internal Backoffice system, ensuring all required documentation is collected and verified in compliance with internal policies and regulatory standards.

Manage on boarding client due diligence and or enhance client due diligence.

Act as a primary point of contact for remisier/ dealer during the on boarding process, providing support and guidance as needed.

Data Integrity Oversight

Implement a rigorous process to cross-check and verify data entered by Data Entry Specialists for accuracy and completeness

Conduct regular audits to ensure that client information and transactions are accurately recorded and comply with regulatory standards.

Corporate Action Processing:

Manage and oversee all aspects of corporate actions, including the following: Rights issue, bonus issue, share split, treasury share, notice of expiry of warrants, capital reduction and consolidation of shares, conversion, dividend, dividend reinvestment, capital repayment, general offer, proxy form, procurement fees, placement shares, book building, share registration and deposition (foreign shares) and outward and inward transfer of securities (foreign shares).

Notify related departments in board casting the important announcement at company website and trader’s trading platform. (ex. Shares consolidation).

Handling of private placement.

Monitor corporate announcement from Bursa website and foreign exchanges website.

Monitor the settlement of payment derived from corporate action & ensure the accuracy of portfolio maintained in custody record. Monitor the movement and security of assets to safeguard against loss or fraud.

Ensure that corporate action events are processed accurately and in compliance with regulatory/industry standards in timely manner.

Local & Foreign Institutional settlement

Oversee and manage the trade settlement process for institutional clients, including trades in both the local and foreign markets.

Ensure that all trades are settled accurately and in compliance with relevant local and international regulations.

Handle the specific requirements and complexities of cross-border trade settlement, including different market regulations and time zones.

Collaborate with international counterparties, depositories, and custodians to facilitate cross-border settlements.

Reconcile trade details, confirmations, and settlements with counterparties and clients, ensuring consistency and accuracy for both local and foreign transactions.

Resolve discrepancies or issues efficiently.

Handling of quarterly BNM reporting on foreign stock portfolio

Assist in Bursa depository function such as transfers of securities, updating of e-dividend/e-statement.

Assist in onboarding process for the new clients in derivatives products

Monitoring the settlement of all derivatives products

Handling the receipts and withdrawals requests for derivatives clients

Preparing the statements according to the client’s reporting requirements.

Strategic Planning and Coordination

Collaborate with senior executives to define and execute strategic initiatives, ensuring alignment with organizational goals and industry best practices.

Monitor and report on key performance indicators, providing insights and recommendations for continuous improvement.

Cross-Functional Collaboration

Liaise with various internal departments, including Compliance, and Customer Services, to ensure a smooth handover of client accounts post-onboarding.

Address and resolve any discrepancies or issues related to client data or documentation.

Documentation and Record Keeping

Maintain organized records and documentation related to corporate actions and custody activities.

Ensure documentation is readily accessible for audit and reporting purposes.

Team collaboration

Work closely with team members to ensure that departmental goals are achieved efficiently.

Foster a culture of continuous improvement, accountability, and high performance within the department

Work closely with internal departments and external stakeholders, including clearinghouses, depositories