Executive - Office Management

Sunway Retail; Subang Jaya; On-site; MYR 200,000 - 250,000; Full time

Job summary

A leading retail company is looking for an Executive in Office Management on a 6-month contract. The candidate will be responsible for reviewing and updating SOPs to enhance operational efficiency, assisting with office management tasks, and coordinating ongoing projects like office renovations. Ideal candidates will have 1-3 years of experience in office administration or facility management along with strong organizational and communication skills. This role requires proactive engagement and the ability to manage multiple tasks effectively.

Qualifications

• 1-3 years of experience in office administration, facility management, or project coordination.
• Proactive, hands-on, with the ability to manage multiple tasks.
• Good written and verbal communication skills for drafting reports and coordinating.

Responsibilities

• Review and streamline departmental SOPs to improve operational efficiency.
• Assist in office management tasks and vendor coordination.
• Support ongoing projects like office renovation and training room setup.

Skills

Organizational skills

Communication skills

Project coordination

Attention to detail

Process improvement

Job description

Executive - Office Management (6 month contract)

Review, update, and streamline departmental SOPs and work procedures to improve operational efficiency.

Assist in office management tasks, including coordination of supplies, facilities, and general administrative support.

Take ownership of assigned task and follow through independently with minimal supervision.

Support ongoing and urgent projects, particularly the office renovation and Training room setup, ensuring timely coordination and follow-up with vendors and internal stakeholders.

Draft, edit, and organize documentation, reports, and communication related to process improvements and project updates.

Provide ad‑hoc administrative support as required to meet operational needs.

Job Requirement

• Minimum 1–3 years of experience in office administration, facility management, or project coordination.
• Strong organizational skills with attention to detail and ability to manage multiple tasks.
• Proactive, hands‑on, and able to take ownership of tasks with minimal supervision.
• Good communication skills, both written and verbal, for drafting reports and coordinating with vendors or internal teams.
• Experience in process improvement, SOP development, or project support is a plus.
• Ability to work under pressure, meet deadlines, and follow through on urgent operational needs.
• Basic knowledge of office equipment, office supplies management, and vendor coordination.
• Familiarity with office renovation projects, training room setups, or similar facility‑related projects is an advantage.

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