Executive, Human Resources

Subang Jaya Medical Centre; Subang Jaya; On-site; MYR 40,000 - 60,000; Full time

Job summary

A healthcare institution in Subang Jaya is seeking an HR Executive to manage employee administration, support performance reviews, and ensure compliance with HR policies. The ideal candidate holds a degree or diploma in any discipline, along with a qualification in Human Resource Management. Fluent communication in both English and Bahasa Malaysia is essential. This role requires at least 3 years of HR experience, with a focus on administrative functions and employee engagement activities.

Qualifications

• Minimum 3 years of relevant HR experience.
• Knowledge of additional languages/dialects is an advantage.

Responsibilities

• Manage confirmation, transfers, and resignation processes, including documentation and exit interviews.
• Support performance review cycles and maintain related records.
• Process employee claims and manage insurance claims.
• Coordinate APC renewals for nurses and health practitioners.
• Assist employees and HODs with HR system usage and queries.
• Respond to staff enquiries and prepare certification letters.
• Support HR accreditation and policies compliance.
• Assist in organizing staff engagement activities.

Skills

Fluent in English

Fluent in Bahasa Malaysia

Computer literate

Admin experience

Education

Degree/Diploma in any discipline

Diploma/Certificate in Human Resource Management

Job description

Job Responsibilities

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  Employee Administration: Manage confirmation, transfers, and resignation processes, including documentation, letters, database updates, exit interviews, and filing.

  
  


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  Performance & Rewards: Support performance review cycles, verify submissions, prepare increment/bonus letters, and maintain related records.

  
  


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  Benefits Administration: Process employee claims, coordinate with Third Party Administrators (TPA), manage insurance claims, and lead annual programs such as Long Service Awards and Productivity Sharing payouts.

  
  


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  Annual Practicing Certificate (APC): Coordinate APC renewals for nurses and other allied health practitioners to ensure all related staff hold valid practicing license throughout employment.

  
  


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  HR System (MyHR) Support: Assist employees and HODs with system usage, troubleshoot issues, manage attendance and leave queries, and support overtime/allowance submissions for payroll.

  
  


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  Employee Engagement & Events: Assist in organising staff engagement activities.

  
  


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  General HR Operations: Respond to staff enquiries, prepare certification letters, support communication to employees, maintain personal files, monitor HR inventory/budget, and provide coverage for team members on long leave.

  
  


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  Compliance & Accreditation: Support all HR-related requirements for hospital accreditation and ensure adherence to HR policies and processes.

  
  


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  Perform any other duties as assigned by the Hospital Management Team and the Administrator, Human Resources.

  
  

Job Requirements

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  Degree/Diploma in any discipline with a Diploma/Certificate in Human Resource Management.

  
  


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  Minimum 3 years of relevant HR experience.

  
  


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  Computer literate and comfortable with HR systems.

  
  


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  Fluent in English and Bahasa Malaysia (written and spoken).

  
  


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  Knowledge of additional languages/dialects is an advantage.

  
  


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  Prior experience in administrative functions is an added benefit.