Executive, Human Resources

Malayan Flour Mills; Ampang Jaya Municipal Council; On-site; MYR 50,000 - 70,000; Full time

Job summary

A leading flour milling company is seeking a Human Resource Officer to support HR operations, policies, and compensation management. The ideal candidate will possess a Bachelor's Degree in Human Resources or related field and have 3-4 years of experience in HR operations. Responsibilities include managing confidential staff information, leading HRIS implementation, dealing with employee medical coverage, and assisting with industrial relations. The role is integral to maintaining a positive workplace culture and organizational effectiveness.

Benefits

Awards for best workplace

Employee medical coverage

Qualifications

• 3 - 4 years of experience in HR operations or a related field.
• Knowledge of labour legislation and dispute management.

Responsibilities

• Assist in developing HR policies and procedures.
• Manage staff personal files with integrity and confidentiality.
• Lead the support for HRIS implementation and user training.
• Deal with Medical TPA for staff medical coverage.
• Assist in industrial relations activities and advisory.
• Prepare for annual salary review and bonus exercises.
• Report on attrition rates and demographics.

Skills

HR policies development

Confidentiality management

HRIS system knowledge

Communication skills

Education

Bachelor’s Degree in Human Resources, Business Administration, or Computer Science

Job description

Established in 1961, Malayan Flour Mills Berhad (MFM) is the pioneer in the flour milling industry in Malaysia. Over the years, MFM has grown to become one of the leading flour millers in Malaysia. Outside of Malaysia, MFM also has presence in the flour milling industry in Vietnam and Indonesia. In Indonesia, MFM is one of the shareholders in PT Bungasari Flour Mills Indonesia, along with Toyota Tsusho Group (Japan) and PT FKS Food and Ingredients (Indonesia).

MFM ventured into the poultry feed business in 1983 and since then has expanded considerably across the poultry value chain in breeding, farming and processing, to become one of the leading poultry integrators in Malaysia.

In November 2019, MFM commissioned a new state‑of‑the‑art poultry processing plant with a processing capacity of up to 280,000 birds per day. MFM’s group revenues in FY19 were RM2.7 billion.

As part of our expansion plans, we are seeking the right talents to be part of our winning team.

Job Description

Job Purpose

To assist in human resource operations, support services covering development of human resource policies and procedures, compensation and benefits, industrial relations functions and HRIS system.

Job Responsibilities

1. Human Resource policies and procedures

• To assist in developing relevant HR policies and procedures, act as the custodian of all HR policies, and guide line managers accordingly.
• Advise and support on issues related to labour legislation and disputes.

2. HR Operations

• Manage overall staff personal files and information, ensuring all information/files are kept with the highest level of confidentiality and integrity.
• Attend to all queries concerning staff matters, i.e. leave management, attendance management, payroll management.
• Manage timely production, collation, storage and reporting of data on organisational headcounts, labour costs, and employees’ personal records.

3. Human Resource Information System (HRIS)

• Lead support for the HRIS implementation and ensure the system meets our requirements.
• Responsible for the creation of the permission list, users’ roles and users' profiles upon request from the HRIS security administrator.
• Liaison between the vendor and the MIS team for technical support, system changes or upgrades and changes in the statutory requirements.
• Train and guide users on the HRIS system.
• Coordinate HRIS circulation of the company’s news and information.

4. Employee Medical Coverage

• Focal point to deal with Medical Third Party Administrator (TPA) on outpatient, outpatient specialist and dental for staff and/or family members.
• Assist in insurance renewal, Group Hospitalisation & Surgical Insurance (GH&SI), Group Personal Accident (GPA), Group Term Life (GTL).
• Handling outpatient claims and issuing guarantee letters on a need basis.
• Handling SOSCO claims submission.

5. Industrial Relations

• Assist in industrial relations activities, including handling all matters related to disciplinary actions, grievances, counselling, staff misconduct, advising and guiding management on best practices.
• Seek IR consultant (MECA) advice for all IR cases
• Provide services and support to business partners and other functional teams in the Head Office and branches as required.
• Maintains and creates a positive atmosphere and culture within the Company that allows for communication that ensures positive morale among employees.

6. Annual Salary Review & Bonus Payout

• Involved in the preparation of the annual salary review and bonus exercise.

7. Reporting

• Reporting on Attrition Rate, Demographics, Bursa Report, Government agencies, etc.

Qualifications

• Bachelor’s Degree in Human Resources, Business Administration, Computer Science or equivalent.
• 3 - 4 years of experience in HR operations or related field.

Additional Information

MFM is honored to receive the following awards:

• HR Asia Best Companies to Work For in Asia 2024 (7 years consecutively, from 2018 to 2024)
• HR Asia Most Caring Company Award (5 years consecutively, from 2020 to 2024)
• HR Asia Diversity, Equity & Inclusion (DEI) Award (2 years consecutively, from 2023 to 2024)
• HR Asia Sustainable Workplace Award (2024)