Executive, HR Operations

AEON Bank; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A financial services institution in Kuala Lumpur is looking for an HR Operations Executive. This role involves managing HR administration, handling payroll, and coordinating onboarding processes for new employees. Ideal candidates should have a Bachelor’s degree in HR management or a related field and possess strong interpersonal skills. The position requires 1-3 years of HR operations experience and the ability to manage multiple tasks effectively.

Qualifications

• 1–3 years of experience in HR operations; in-house or agency background welcome.

Responsibilities

• Maintain and manage accurate employee records within the HRIS.
• Manage and verify payroll input data for accurate salary processing.
• Coordinate the onboarding process for new hires.
• Schedule and organize training sessions logistics.
• Ensure compliance with internal policies and external regulations.

Skills

Strong interpersonal and communication skills

Detail-oriented

Proactive

Ability to manage multiple priorities

Team player

Education

Bachelor’s Degree in Human Resource Management, Business Administration, or related field

Job description

Job Summary

The HR Operations Executive is essential for providing effective and efficient day-to-day HR administration and operational support across the entire employee lifecycle. This role ensures accurate record-keeping, timely payroll input, benefits administration, and strict adherence to internal policies and financial regulations relevant to a digital banking environment.

Job Responsibilities

1. HR Administration and Data Management

• Maintain and manage accurate and up-to-date employee records, both physical and within the Human Resources Information System (HRIS).
• Assisting in processing all HR-related documentation, including contracts, promotions, transfers, resignations, and terminations, ensuring all approvals and paperwork are complete.
• Generate various HR reports and data analytics upon request for management decision-making.

2. Payroll and Compensation Support

• Manage and verify monthly payroll input data to ensure timely and accurate salary processing.
• Address employee queries related to payroll, compensation, and benefits promptly and professionally.

3. New Hires Onboarding Management

• Coordinate and manage the full onboarding process for new hires, including preparing offer letters, coordinating medical check-ups, conducting initial HR orientations and ensuring a seamless welcome experience for new hires.

4. Training Coordination & Logistics

• Schedule & Organize: Coordinate the logistics for all training sessions, including virtual and in-person workshops. This includes scheduling, booking venues/platforms, and managing invitations.
• Manage Communications: Act as the primary contact for participants and instructors. Send out pre-work, joining instructions, reminders, and post-session materials.
• Materials Management: Prepare, print, and distribute all training materials, handouts, and resources.
• Vendor Liaison: Coordinate with external trainers, vendors, and suppliers; manage contracts and service agreements.
• Administration of Learning Management System: Assist in administration and maintenance of the Learning Management System (LMS), including course setup, user management and reporting.
• Tracking and Reporting of Learning Metrics: Assist with tracking and reporting on learning metrics and programme effectiveness.

5. Compliance

• Ensure all HR operations and processes comply with internal policies and external regulatory requirements.
• Support internal and external audits by providing required HR documentation and data.

Job Requirements

• Bachelor’s Degree in Human Resource Management, Business Administration, or related field.
• 1–3 years of experience in HR operations; in-house or agency background welcome.
• Strong interpersonal and communication skills.
• Detail-oriented, proactive, and able to manage multiple priorities.
• Team player with a strong sense of responsibility and urgency.