Executive, Group Company Secretary

KPJ Healthcare; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading healthcare provider in Malaysia is seeking a Company Secretary to support various secretarial functions. Responsibilities include managing company compliance, preparing resolutions and filings, and coordinating board meetings. The role requires adherence to regulatory requirements and ensuring timely submissions to authorities. Candidates should have experience in handling company secretarial matters and assisting in corporate governance documentation. This position is located in Kuala Lumpur.

Qualifications

• Handle full spectrum of company secretarial matters for private/public companies.
• Ensure compliance with Companies Act 2016 and Bursa Malaysia's Listing Requirements.
• Assist in scheduling and managing Board meetings and meetings with the Company Secretary.

Responsibilities

• Support the Company Secretarial function ensuring timely execution and compliance.
• Prepare written resolutions and required filings to authorities.
• Attend meetings with the Company Secretary to accurately record minutes.

Job description

Responsibilities

• To support the Company Secretarial function for KPJHB in all aspect of secretarial duties and functions, ensuring timely, accurate execution and compliance with authorities and governance requirements.
• To assist the Company Secretary of subsidiary companies in all company secretarial matters, ensuring statutory compliance, governance processes, and providing Board support

Job Requirements

• Handle full spectrum of company secretarial matters for private/public companies.
• Prepare written resolutions and required filings, ensuring timely lodgment with the appropriate authorities.
• Maintain secretarial and statutory records, and perform regular reviews of the companies' information database.
• To assist in scheduling, coordinating, and managing Board, Board Committee, and shareholders’ meetings, including the preparation, compilation, and timely circulation of meeting papers to the Board, Committee members, and shareholders.
• To attend meetings with the Company Secretary and assist in accurately recording minutes and promptly distributing action items to the relevant parties for their information and action.
• Drafting announcement for submission to Bursa Malaysia Securities Berhad (“Bursa Malaysia”) and ensure compliance and timely submission.
• To assist in the review of shareholder circulars, due diligence planning memoranda, and verification notes, including participating as a member of the Due Diligence Working Group and providing relevant company secretarial information.
• Ensure compliance with statutory and regulatory requirements, including the Companies Act 2016, Bursa Malaysia’s Main Market Listing Requirements, and the Malaysian Code on Corporate Governance (“MCCG”), while ensuring the timely and accurate lodgement or submission of all required statutory documents and announcements to both the Companies Commission of Malaysia (“CCM”) and Bursa Malaysia.
• To assist in preparing the relevant sections of the Annual Report, including the Corporate Governance Overview Statement, Corporate Information, Corporate Structure, Analysis of Shareholdings, Notice of Annual General Meeting, proxy form, and Corporate Governance Report, and to ensure timely submission to Bursa Malaysia. Confidential Page 2 8/7/2025
• To liaise with authorities, auditors, and other professionals on any corporate secretarial matters, if required.
• To maintain and update the masterlist of directors for the KPJ Group of Companies.
• To maintan and update the master list of information on the KPJ Group of Companies.
• To assist and respond to ad-hoc tasks as assigned.