EXECUTIVE ASSISTANT / PERSONAL ASSISTANT

HUATAI POWER SDN. BHD.; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading energy company in Kuala Lumpur is seeking a detail-oriented Executive Assistant to support the Director. The candidate will manage documents, handle schedules, and assist in financial tasks. Fluency in Chinese, English, and Malay is essential, alongside strong organizational skills and a minimum of 3 years in an assistant role. This position offers a dynamic and challenging environment, where adaptability and discretion are paramount.

Qualifications

• Minimum 3 years of experience in an assistant role, preferably supporting senior management.
• Excellent proficiency in Chinese, English, and Malay (written & spoken).
• Able to adapt to changing work needs and work well under pressure.

Responsibilities

• Manage documents, filing, drafting, editing, and proofreading emails.
• Handle the Director’s schedule, meetings, and travel arrangements.
• Assist with basic financial tasks such as invoices and expense claims.

Skills

Organizational skills

Communication skills

Multitasking

Translation in Chinese, English, and Malay

Education

Bachelor’s degree in any field

Tools

Microsoft Office

Job description

EXECUTIVE ASSISTANT / PERSONAL ASSISTANT

We are looking for a capable, adaptable, and detail oriented Executive Assistant to the Director to support both daily work tasks and personal matters. The ideal candidate must have strong organisational and communication skills, able to multitask efficiently, and work well in a multilingual environment. Fluency in Chinese, English, and Malay is required.

Key Responsibilities

• Manage documents, filing, drafting, editing, and proofreading emails, reports, and meeting minutes.
• Handle the Director’s schedule, meetings, and travel arrangements.
• Assist with basic financial tasks such as invoices, expense claims, and budget tracking.
• Work with the finance team to ensure accuracy and timeliness of financial documents.
• Provide translation and interpretation in Chinese, English, and Malay.
• Support personal tasks including daily arrangements, family related matters, and other personal needs.

Requirements

• Bachelor’s degree in any field; admin, finance, or language background is a plus.
• Minimum 3 years of experience in an assistant role, preferably supporting senior management.
• Excellent proficiency in Chinese, English, and Malay (written & spoken).
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Strong organisation, time management, and multitasking abilities.
• Calm, meticulous, responsible, and highly discreet.
• Able to adapt to changing work needs and work well under pressure.

Interview Questions

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Personal Assistant?
• Which of the following languages are you fluent in?
• Which of the following Microsoft Office products are you experienced with?
• Do you have previous invoicing experience?
• Have you worked in a role where your duties included proof reading and sub-editing?

What can I earn as an Executive Personal Assistant