Executive Assistant

Synergy Goldtree Sdn Bhd; Subang Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in Malaysia is seeking a highly dependable Personal Assistant to support the Managing Director. The role requires excellent organization and communication skills, with responsibilities including managing schedules and handling confidential matters. We offer performance incentives, career growth, and a supportive environment for personal well-being.

Benefits

Performance bonuses

Health benefits

Career development opportunities

Family care programs

Qualifications

• High dependability and proactivity in supporting executive management.
• Ability to manage confidential information discreetly and with integrity.
• Strong organizational skills to handle various tasks efficiently.

Responsibilities

• Manage the Managing Director's calendar and travel arrangements.
• Act as primary contact for communications between departments.
• Prepare meeting agendas and manage correspondence.

Skills

Organised & Meticulous

Proactive & Resourceful

Discreet & Trustworthy

Strong Communicator

Adaptable & Calm

Relationship Builder

Positive & Reliable

Job description

Job Responsibilities

• Manage the Managing Director’s calendar, schedules, and travel arrangements efficiently.
• Act as the primary point of contact for internal and external communications.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Coordinate with Heads of Department (HODs) and teams to ensure timely updates and alignment.
• Draft, review, and manage correspondence, reports, and presentations.
• Handle confidential and sensitive information with the utmost discretion.
• Support the Managing Director in planning and executing company initiatives and events.
• Anticipate needs, resolve issues before they escalate, and ensure priorities are well managed.

Job Requirements

• We are seeking a highly dependable and proactive Personal Assistant to support our Managing Director. This is a trusted role that requires excellent organisation, discretion, and the ability to anticipate needs while ensuring smooth day-to-day operations at the leadership level.

• Organised & Meticulous — Keeps track of details, deadlines, and priorities with ease.
• Proactive & Resourceful — Always one step ahead, able to solve problems independently.
• Discreet & Trustworthy — Handles confidential matters with integrity and professionalism.
• Strong Communicator — Confident in drafting correspondence and liaising with stakeholders.
• Adaptable & Calm — Thrives under pressure, adjusts quickly to changes and new priorities.
• Relationship Builder — Builds rapport with staff, management, and external partners.
• Positive & Reliable — A supportive partner who ensures the Managing Director stays focused on the big picture.

Preferably

• Prior experience supporting C-level executives or senior management.
• Comfortable with digital tools (e.g., calendar management, project tracking, communication apps).

Job Benefits

• We offer various types of performance incentives and rewards—from bonuses, vouchers, and recognition awards, to team celebrations.
• Your individual performance is noticed and rewarded, and we support your career growth and personal well-being through training, development, and health benefits.
• We also extend our care to your family, because one of our missions is to enhance employee’s quality of life.
• And we celebrate team wins, because success is always sweeter together.