Executive - Administration

Sunway University; Subang Jaya; On-site; MYR 30,000 - 45,000; Full time

Job summary

An educational institution in Selangor, Malaysia, is seeking an Executive in Administration to provide essential support for the Institute for Global Strategy and Competitiveness. The role involves managing day-to-day administrative tasks, handling communications, and coordinating meetings and events. Ideal candidates should have a diploma or degree in a relevant field, along with 1 to 3 years of experience in office administration. Strong organizational and communication skills, as well as proficiency in Microsoft Office, are required.

Qualifications

• 1 to 3 years of experience in office administration or administrative support.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Able to handle multiple tasks and prioritise effectively.

Responsibilities

• Provide day-to-day administrative support to the Director and unit staff.
• Manage office operations and supplies.
• Support Human Resources processes and maintain staff records.
• Assist with financial and procurement documentation.
• Coordinate meetings and logistical arrangements.

Skills

Strong organisational skills

Time-management skills

Interpersonal skills

Communication skills

Microsoft Office proficiency

Education

Diploma, Associate Degree, or Bachelor’s degree in Administration, Business, Social Sciences

Job description

Overview

Sunway University is seeking an Executive – Administration within the Institute for Global Strategy and Competitiveness to provide essential administrative and operational support to ensure the smooth and efficient functioning of the department’s research unit. This incumbent will support the Director, staff, and partners by handling day-to-day administrative tasks, coordinating internal processes, and stakeholder coordination activities.

Responsibilities

• Provide day-to-day administrative support to the Director and unit staff.
• Manage office operations, supplies, communication channels, and filing systems.
• Support basic Human Resources processes including onboarding and maintaining staff records.
• Assist with basic financial and procurement documentation.
• Coordinate meetings, small events, and logistical arrangements.
• Serve as an administrative liaison with internal and external stakeholders.
• Maintain accurate documentation, calendars, and administrative records.
• Prepare simple reports, correspondence, and routine communication materials.
• Support researchers and project teams with administrative tasks.

Requirements

• Diploma, Associate Degree, or Bachelor’s degree in Administration, Business, Social Sciences, or related field.
• 1 to 3 years of experience in office administration or administrative support.
• Strong organisational and time-management skills.
• Proficient in Microsoft Office applications (i.e., Word, Excel, and Outlook).
• Good interpersonal and communication skills.
• Able to handle multiple tasks and prioritise effectively.

We appreciate the interest of all applicants for this position. Please note that only shortlisted candidates will be contacted.