Document Controller

Clinipath Malaysia Sdn Bhd; Klang City; On-site; MYR 100,000 - 150,000; Full time

Job summary

A healthcare organization in Klang City is looking for a Document Controller to create and maintain documentation systems. You will ensure all documents are traceable, maintained, and distributed accurately while preventing the use of obsolete documents. The successful candidate will have strong organizational skills and attention to detail, ensuring all documents remain legible and retrievable. This role requires interaction with various personnel and compliance with documentation standards.

Qualifications

• Experience in document management and control.
• Strong organizational and communication skills.
• Attention to detail in maintaining document accuracy.

Responsibilities

• Create a system for documentation and control of documents.
• Maintain, replace, and distribute controlled documents.
• Review and update documents promptly.

Job description

Document controller

Responsibilities

• To ensure that all documents are traceable by creating a system for documentation and control of documents for circulation.
• Maintain, replace and distribute controlled documents.
• Documents requiring changes to be reviewed and updated in a timely manner.
• To ensure the documents remain legible, readily identifiable and retrievable.
• To ensure the security, accessibility and distribution of all documents.
• To ensure current authorized versions of documents are available to Clinipath’s personnel.
• To ensure that all incoming and outgoing documents are recorded and filed accordingly.
• To ensure that documents of external origin are identified and their distribution controlled.
• To prevent the unintended use of obsolete documents and to apply suitable identification to them if they are retained for any purpose.
• To ensure that obsolete documents are promptly removed from all points of use.
• To ensure all documents relevant to QMS to be uniquely identified with title, current version number or revision number, authority for issue, etc.
• Sort, distribute & file incoming and outgoing correspondence with Standards Malaysia.
• To maintain records pertaining to the laboratory as assigned by the Lab Manager and Quality Manager.
• To develop, plan and conduct meetings and presentations related to document management.
• To perform any duties as instructed by the Lab Manager and the Quality Manager from time to time.