Document Control Executive ISO / Manufacturing

Nexustest Technology; Bayan Lepas; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading technology firm in Malaysia is seeking a Document Control Executive to manage document control procedures and ensure compliance with ISO requirements. The ideal candidate will have at least 2 years of experience in a document control or quality system role, with strong organizational and communication skills. Responsibilities include overseeing document lifecycles, coordinating with various departments for compliance, and supporting internal and external audits. Proficiency in MS Office and experience in a manufacturing environment are preferred.

Qualifications

• Minimum 2 years of experience in Document Control or Quality System roles.
• Hands-on experience with ISO 9001:2015 documentation.
• Strong understanding of Documented Information and SOP structures.

Responsibilities

• Implement Document & Record Control procedures per ISO requirements.
• Manage document lifecycle including creation, review, approval, and distribution.
• Coordinate with cross-functional departments on document preparation and compliance.

Skills

Document Control Management

ISO 9001:2015

MS Word

MS Excel

Attention to Detail

Communication Skills

Tools

DMS

SharePoint

ERP systems

Job description

Document Control Executive (ISO / Manufacturing)

Responsibilities

• Document Control Management
  • Establish, maintain, and implement Document & Record Control procedures in accordance with ISO requirements.
  • Control the lifecycle of all controlled documents, including creation, review, approval, revision, distribution, and obsolescence. Ensure only the latest approved documents are available at points of use.
• Record Retention & Control
  • Develop and maintain the Record Retention Master List / Matrix.
  • Ensure records are properly identified, legible, retrievable, protected, and retained/disposed of according to defined retention periods.
  • Monitor compliance with record retention requirements across departments.
• Cross-Functional Coordination
  • Coordinate with internal departments (QA, Production, Engineering, HR, Purchasing, etc.) on document preparation, updates, and reviews; ensure timely submission of controlled documents and records.
  • Follow up on overdue or non-compliant documents and provide guidance where necessary.
• ISO & Audit Support
  • Act as the focal point for documented information during internal audits and external audits (Certification, Customer, or Consultant audits).
  • Ensure documents and records are readily available and properly controlled during audits.
  • Support corrective actions related to documentation and record control.
• System & Confidentiality Control
  • Manage document access control and confidentiality levels.
  • Maintain document repositories (e.g. shared drive, DMS, SharePoint, or ERP systems).
  • Ensure data integrity and document security.

Qualifications

• Experience
  • Minimum 2 years of experience in Document Control, Quality System, or ISO-related roles.
  • Hands-on experience with ISO 9001:2015 documented information and supporting internal or external audits is preferred.
  • Manufacturing / EMS / electronics industry experience is preferred.
• Knowledge & Skills
  • Strong understanding of ISO 9001 Clause 7.5 (Documented Information) and SOP, WI, Form, and Record structures.
  • Proficient in MS Word, Excel, and PDF editing, including document version control and change tracking.
  • Strong organizational skills with high attention to detail and ability to manage multiple documents and deadlines under audit timelines.
• Soft Skills & Attributes
  • Strong sense of responsibility, discipline, and confidentiality.
  • Proactive, structured, and able to work independently.
  • Good communication and coordination skills to work with cross-functional teams.
  • Firm but approachable when enforcing document control requirements.
• Nice to Have
  • Experience with DMS / electronic document control systems.
  • Exposure to multiple ISO standards (e.g. ISO 14001, ISO 45001, others).
  • Experience supporting management review or system improvement initiatives.