Coordinator for Division & Partner

SCS Global Consulting (M) Sdn. Bhd.; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A consulting firm in Malaysia is seeking a dedicated Coordinator for Division & Partner to provide high-level administrative support. The ideal candidate will manage calendars, handle communications, and prepare reports. Applicants should have a minimum of 3 years in similar roles and strong organisational skills. Proficiency in Microsoft Office and excellent communication abilities in English and Bahasa Melayu are essential. This role offers a dynamic, fast-paced work environment with opportunities for professional growth.

Qualifications

• Minimum 3 years of relevant experience as a Coordinator, Personal Assistant, or Executive Secretary.
• Strong confidentiality, discretion, and professionalism.
• Ability to manage multiple priorities effectively.

Responsibilities

• Manage the Partner’s calendar, meetings, and travel arrangements.
• Handle communication including drafting correspondence and managing emails.
• Prepare reports and documents for meetings.
• Organise business events and meetings.
• Process expense claims and manage budgets.
• Coordinate with other divisions like Tax and Audit.
• Support consulting and licensing projects.

Skills

Organisational skills

Attention to detail

Excellent communication skills in English & Bahasa Melayu

Proficient in Microsoft Office

Time management

Analytical skills

Problem-solving skills

Education

Diploma or Bachelor’s Degree in Business Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Overview

Involve in consulting & licensing project coordination

Fast-paced, professional working environment

Job Description

We are looking for a dedicated Coordinator for Division & Partner to provide comprehensive, confidential, and high-level administrative, secretarial, and operational support to the Partner. This role requires strong organisational skills, attention to detail, and the ability to manage multiple priorities.

Responsibilities

• Manage the Partner’s calendar, meetings, appointments, travel arrangements, and occasional personal errands.
• Handle communication including drafting correspondence, screening calls, and managing emails.
• Prepare and compile reports, presentations, and documents for meetings.
• Organise and coordinate business events, meetings, and conferences.
• Process expense claims, manage budgets, and maintain confidential files and records.
• Act as the primary point of contact for internal and external stakeholders.
• Support consulting and licensing projects by tracking deliverables, documentation, approvals, deadlines, and coordinating internal timelines.
• Assist with monthly reporting, billing summaries, and task updates for Partner’s review.
• Maintain systematic filing of key contacts, client information, and working documents.
• Coordinate with other divisions such as Tax, Company Secretarial, Outsourcing, and Audit.

Requirements

• Diploma or Bachelor’s Degree in Business Administration, Secretarial Studies, or related field.
• Minimum 3 years of relevant experience as a Coordinator, Personal Assistant, or Executive Secretary, preferably supporting a Senior Executive or Partner.
• Strong confidentiality, discretion, and professionalism.
• Excellent communication skills in English & Bahasa Melayu; Japanese language is an advantage.
• Highly organised with strong time management and multi-tasking ability.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong analytical and problem-solving skills with a proactive attitude.

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Insights

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Your application will include the following questions:

1. Which of the following statements best describes your right to work in Malaysia?
2. What's your expected monthly basic salary?
3. Which of the following types of qualifications do you have?
4. Which of the following Microsoft Office products are you experienced with?