Contract Executive (Construction Industry)

PILOT CONSTRUCTION SDN BHD; Shah Alam; On-site; MYR 100,000 - 150,000; Full time

Job summary

A construction company in Shah Alam is seeking a Contract Executive to manage tender administration and project budgeting. The ideal candidate will have a Degree in Quantity Surveying and at least 2 years of relevant experience, including preparing and submitting tenders. Responsibilities include evaluating tender documents, coordinating with subcontractors, and ensuring compliance with safety regulations. The position offers a work-life balance with 5 working days per week, and additional benefits such as mileage reimbursement for official travel.

Benefits

Work Life Balance, 5 working days per week

Mileage reimbursement for official travel

Great exposure to MNC clientele

Qualifications

• Minimum 2 years of working experience in Quantity Surveying or a similar position.
• Must be a CIDB green card holder.
• Understanding of the site safety plan and safety activities operation flow.

Responsibilities

• Administer tenders including pre and post tender administration.
• Evaluate and verify tender documents.
• Review quotations submitted by subcontractors.
• Prepare formal contracts and letters of award.
• Monitor jobs/projects in budget and administer insurance.

Skills

Good team player

Self‑motivated

Reliable

Good communication skills

Interpersonal skills

Education

Diploma / Degree in Quantity Surveying or equivalent

Job description

Benefits

• Work Life Balance, 5 working days per week.
• Mileage reimbursement for official travel.
• Great exposure to MNC clientele.

Job Responsibilities

• Tender administration including pre and post tender administration.
• Involved in tender evaluation, vetting, verification of tender documents and tender interview when necessary.
• Ensure that the tender is priced competitively and correctly.
• Review quotations submitted by subcontractors.
• Coordinate with QS and consultants for preparation of full set Bill of Quantity.
• Prepare and execute formal contract and produce letter of award to subcontractors.
• Procuring miscellaneous works quotation and drafting their letter of award.
• Monitor jobs/projects in budget, administer insurance and involve in costing exercise under specified works only.
• Prepare interim valuation payment recommended by consultant (architect, engineer) and prepare final account statement.
• Prepare progress payment claims, variation orders claims and taking off quantities.
• Ensure work done is claimed up-to-date, V/O submitted timely and profitably; settle final account.
• Perform post-contract administration: attending management meetings, client/consultant and site meetings, cost comparison exercise, variation order claims, site inspection when necessary.
• Ensure subcontractor work is paid timely but not overpaid.
• Coordinate pre-contract drawings and documents with all consultants.
• Evaluate and prepare interim progress payments to subcontractors.
• Prepare progress report, materials schedule and cash flow.
• Liaise with consultants/site to clarify queries.
• Update cash flow, monitor project budget and payment to subcontractors.
• Develop and maintain lists of approved suppliers and subcontractors.
• Request and obtain quotations on construction materials from potential suppliers.
• Prepare and evaluate bid price and quality on materials among potential suppliers.
• Formalise recommendations of purchase for superior’s approval.
• Prepare, issue and check purchase orders to approved suppliers.
• Coordinate with supplier for arrangement of construction materials delivery to the site.
• Undertake other related jobs as directed by Directors or Contract Manager.

Job Requirements

• Diploma / Degree in Quantity Surveying or its equivalent.
• Must be a CIDB green card holder.
• At least 2 years working experience in Quantity Surveying or similar position.
• Good team player, self‑motivated, reliable, minimum supervision, good communication and interpersonal skills.
• Understanding of the site safety plan and safety activities operation flow.

Application Process

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have in the construction industry?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Contract Executive?
• Do you have experience preparing and submitting tenders?
• Which of the following languages are you fluent in?

Kindly click "Quick Apply" if you are keen to join us today!