Company Secretary Assistant

Jobstreet Malaysia; Klang City; On-site; MYR 100,000 - 150,000; Full time

Job summary

A corporate services provider in Klang City is seeking a Corporate Secretary to assist with statutory records and corporate governance tasks. The ideal candidate will have a Bachelor’s Degree in Corporate Administration or a related field along with 1-3 years of relevant experience. Responsibilities include supporting board meetings, filing statutory documents, and ensuring compliance with governance practices. Strong interpersonal skills and a good command of English are essential. Fresh graduates are encouraged to apply.

Qualifications

• Bachelor’s Degree in related discipline such as Corporate Administration, Business Administration, or Law.
• 1-3 years of relevant experience in professional firms/private companies.
• Good knowledge of listing rules and Companies Act is an advantage.

Responsibilities

• Assist in preparation and circulation of resolutions and maintaining records.
• Support coordination of board and committee meetings.
• Ensure timely filing of statutory forms with regulatory authorities.

Skills

Good command of English

Interpersonal skills

Time management

Ability to work independently

Team player

Education

Bachelor’s Degree in Corporate Administration or related discipline

Part ICSA qualification or Graduate of ICSA

Job description

Responsibilities

• Assist the Company Secretary in preparation and circulation of resolutions and maintaining statutory records, registers, and documentation.
• Support the coordination of board meetings, committee meetings, and annual general meetings.
• Ensure timely filing of statutory forms and documents with regulatory authorities.
• Execute and handle a full range of corporate secretarial tasks and matters.
• Execute statutory compliance duties, including preparing prescribed returns and forms for filing, updating and maintenance of corporate secretarial files and records.
• Properly update records in the statutory files and records with proper housekeeping.
• Apply best practices in corporate governance and compliance along with statutory/regulatory requirements.

Key Requirements

• Bachelor’s Degree in related discipline e.g. Corporate Administration, Corporate Governance, Business Administration, Law etc.
• Part ICSA qualification / Graduate of ICSA is a plus.
• 1-3 years of relevant working experience, preferably in professional firms/ private limited/ public listed companies’ experience.
• Basic knowledge of listing rules and Companies Act and practices would be an advantage.
• Good command of both spoken and written English and confident in facing issues and/or resolving issues/challenges.
• Able to work independently and is a good team player.
• Good interpersonal skills and ability to work well with team members.
• Possesses a strong sense of responsibility, positive disposition, initiative, high integrity and able to work under deadlines.
• Good time management.
• Fresh Graduates are welcomed to apply.