Company Secretarial Executive (COSEC) (Ipoh, Perak)

Kuala Lumpur Kepong Berhad; Ipoh; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading Malaysian company in Ipoh is seeking a Company Secretarial Executive to support the Secretarial Department with company secretarial work, statutory files maintenance, and preparation of corporate documents. Candidates should possess an ICSA qualification and a Bachelor's Degree, along with a minimum of 3 years of experience in the corporate secretarial field. Strong proficiency in both English and Bahasa Malaysia, as well as knowledge of applicable regulations, is required. The role involves liaising with auditors and coordinating meetings, contributing to company compliance and governance.

Qualifications

• Minimum 3 years experience in corporate secretarial field.
• Knowledge of Companies Act 2016 and Bursa Malaysia's Listing Requirements.
• Ability to provide advice on secretarial matters.

Responsibilities

• Support the secretarial department in statutory files maintenance.
• Prepare resolutions, meeting minutes, and corporate documents.
• Liaise with auditors and professionals.

Skills

Proficiency in written and spoken English

Proficiency in written and spoken Bahasa Malaysia

Knowledge in Microsoft Office applications

Ability to work effectively with internal and external parties

Team player

Education

Full qualification of ICSA or equivalent

Bachelor's Degree in Law, Business Administration, Management or related discipline

Tools

MYCOID

MBRS

e-BOS system

Job description

Company Secretarial Executive (COSEC) (Ipoh, Perak)

Support and assist the Secretarial Department in all aspects of company secretarial work, statutory files maintenance (i.e. maintain and update company's statutory books and records) and related statutory requirements.

Responsible for the preparation of resolutions, meeting minutes and other corporate secretarial documents.

Proficiency in using SSM platforms such as MYCOID and e-BOS system, amongst others, for incorporation of companies, allotment of shares, changes to the directors, managers and secretary, and submission or update of beneficial ownership information etc.

Responsible for the preparation of Annual Returns using MBRS system.

Make announcements to Bursa Securities and participate in corporate exercises.

Liaise with auditors, share registrar and other professionals.

Organize and coordinate meetings including prepare Board papers, pre-meeting preparations and post meeting actions.

Handle and perform admin functions such as preparing of cover letters, correspondences and maintaining proper filing.

Assist in preparing draft Annual Report, Circular/Statement to shareholders and all the relevant checklists.

Contribute to continuous improvement by developing process enhancements and best practices within the secretarial function.

Any other task as assigned by management or superior from time to time.

Requirements

• Full qualification of ICSA or its equivalent.
• Bachelor's Degree in Law, Business Administration, Management or related discipline from recognized universities.
• Minimum 3 years of working experience in corporate secretarial field, preferably with exposure in public listed companies.
• Sound knowledge of the Companies Act 2016, Bursa Malaysia's Listing Requirements, Malaysian Code on Corporate Governance and other related regulations.
• Able to support in all company secretarial matters and provide advice to operating units and other departments on secretarial matters.
• Proficiency in both written and spoken English and Bahasa Malaysia.
• Computer literate with knowledge in Microsoft Office application, MYCOID, MBRS and e-BOS system for online submission to SSM.
• Able to work and communicate effectively with internal and external parties.
• A good team player and able to work with minimum supervision.