Business Support Administrator

GKN Aerospace Services Limited; Johor Bahru; On-site; MYR 100,000 - 150,000; Full time

Job summary

An aerospace company in Johor Bahru is seeking a proactive Business Support Administrator to provide comprehensive administrative support. Responsibilities include managing the Site Director's calendar, coordinating meetings, and maintaining office supplies. Ideal candidates will have at least 3 years of administrative experience, a relevant degree, and strong organizational and communication skills. The role offers a great opportunity to work in a dynamic environment focused on innovation and sustainability.

Benefits

Great work culture

Diversity and inclusion initiatives

Professional training opportunities

Qualifications

• Minimum of 3 years of related administrative experience.
• Strong working knowledge of Microsoft Office Suite, especially Excel, PowerPoint, and Word.
• Excellent written and verbal English communication skills.

Responsibilities

• Provide direct support for various administrative activities.
• Manage the Site Director’s calendar and coordinate meetings.
• Act as the primary point of contact for site visitors.

Skills

Microsoft Office Suite

Excellent communication skills

Interpersonal skills

Organizational skills

Education

Diploma or Degree in Business Administration

Tools

Meeting and personal planning software

Job description

2d ago , from GKN Aerospace Services Limited

Fantastic challenges. Amazing opportunities.

GKN Aerospace is reimagining air travel: going further, faster and greener! Fuelled by great people whose expertise and creativity sets the standards in our industry, we’re inspired by the opportunities to innovate and break boundaries. We’re proud to play a part in protecting the world’s democracies. And we’re committed to putting sustainability at the centre of everything we do, opening up and protecting our planet. With over 16,000 employees across 33 manufacturing sites in 12 countries we serve over 90% of the world’s aircraft and engine manufacturers and achieved sales of £3.35 bn in 2023. There are no limits to where you can take your career.

Job Summary

The Business Support Administrator will play a crucial role in providing comprehensive administrative support across various functions of GKN Aerospace Malaysia. This role requires a proactive individual with strong organizational skills, excellent communication abilities, and a commitment to maintaining a professional and efficient work environment. The successful candidate will be instrumental in ensuring the effective execution of daily administrative tasks and supporting the planning and completion of special projects.

Job Responsibilities

• Provide direct support for a variety of administrative activities, demonstrating a thorough understanding of GKN Aerospace Malaysia's systems and procedures.
• Effectively communicate with internal stakeholders and external customers, accurately representing GKN Aerospace Malaysia's policies and practices.
• Provide administrative support to management and operational teams.
• Act as an assistant to the Site Director by:
  • Managing and organizing the Site Director’s calendar.
  • Scheduling and coordinating meetings, appointments, and events.
  • Sending timely meeting reminders and preparing necessary materials.
  • Assisting with travel arrangements and logistics when required.
• Handle the organization of Head of Departments meetings, including scheduling, taking accurate minutes, and managing all related logistical matters.
• Act as the primary point of contact for visitors from GKN Aerospace globally scheduled to visit the Malaysian site, ensuring their arrangements are in order.
• Maintain and manage an efficient meeting room booking system.
• Order and maintain adequate office supplies, if required.
• Provide Health, Safety, and Environment (HSE) support, including conducting regular safety checks and contributing to 58 initiatives.
• Offer administrative assistance to the HR and IT functions, such as arranging meetings, managing travel arrangements, and supporting diary management.
• Work independently or collaboratively within a team to plan, organize, and complete a variety of ongoing and non-recurring projects, including special reports, spreadsheets, presentations, and event planning.
• Collaborate effectively with internal and external business partners to uphold the company’s commitment to maintaining a safe workplace and protecting the environment, adhering to Company policies and government regulations.
• Handle company private, sensitive, and personal information with the utmost professionalism and confidentiality.
• Undertake additional responsibilities as required to support the team and business objectives.
• Perform other duties, tasks and responsibilities as assigned.

Job Qualifications

• Minimum of 3 years of related work experience in an administrative support position.
• Diploma or Degree in Business Administration or a related field.
• Strong working knowledge of Microsoft Office Suite, specifically Excel (spreadsheets), PowerPoint (presentations), and Word (meeting minutes).
• Proficiency in internet usage and experience with meeting and personal planning software.
• Excellent written and verbal communication skills in English, with the ability to read, write, and speak fluently.
• Strong interpersonal skills and the ability to build rapport easily.
• Demonstrated ability to represent the Company in a highly professional manner.
• Exceptional organizational skills, with the ability to multi-task effectively and maintain a high level of attention to detail.
• Proven ability to maintain the highest level of confidentiality in all aspects of the role.

We’ll offer you fantastic challenges and amazing opportunities. This is your chance to be part of an organisation that has proven itself to be at the cutting edge of our industry; and is committed to pushing the boundaries even further. And with some of the best training on offer in the industry, who knows how far you can go?

A Great Place to work needs a Great Way of Working

Everyone is welcome to apply to GKN. We believe that we can only achieve our ambitions through a coming together of diverse minds who enjoy collaborating in an inspirational environment. Through our commitment to diversity, inclusion and belonging and by living our five powerful principles we’ve created a culture where everyone feels welcome to contribute. It’s a culture that won us ‘The Best Workplace Culture Award’. By embracing and celebrating what makes us unique we encourage everyone to bring their full self to work.

We’re also committed to providing an accessible recruitment process, so if you require reasonable adjustments at any stage during our recruitment process please get in touch and let us know.