Business Administrative Executive

Solarvest; Petaling Jaya; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading company in renewable energy seeks a Business Administrative Executive to provide high-level administrative support to the Vice President. Responsibilities include managing calendars, preparing materials for meetings, facilitating communications, and handling confidential information. The successful candidate will have a Bachelor's degree and 5 years of experience in administrative support, with strong organizational and communication skills. This role is based in Petaling Jaya, Malaysia.

Qualifications

• 5 years of administrative or executive support experience.
• High level of professionalism and discretion.

Responsibilities

• Manage the VP’s calendar and support meetings and travel arrangements.
• Prepare reports, presentations, and briefing materials.
• Coordinate internal and external communications.
• Support project tracking and documentation.
• Handle confidential information with discretion.
• Assist in budget monitoring and expense reporting.
• Organize events and stakeholder engagements.

Skills

Strong organizational skills

Communication skills

Multitasking

Proficiency in Microsoft Office Suite

Attention to detail

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

Job Description:

The Business Administrative Executive provides high-level administrative and operational support to the Vice President (Global Office). This role ensures the smooth execution of day-to-day activities, coordinates cross-functional communications, and assists in strategic and administrative matters related to global operations.

Key Responsibilities:

• Manage the VP’s calendar and partially support HOD, meetings, travel arrangements, and correspondence.
• Prepare reports, presentations, and briefing materials for executive meetings.
• Coordinate internal and external communications across global offices and departments.
• Support project tracking, documentation, and follow-ups on key initiatives.
• Handle confidential information with discretion and professionalism.
• Assist in budget monitoring, expense reporting, and procurement processes.
• Organize events, conferences, and stakeholder engagements as required.

• Bachelor’s degree in Business Administration, Management, or related field.
• 5 years of administrative or executive support experience.
• Strong organizational, communication, and multitasking skills.
• Proficient in Microsoft Office Suite and business communication tools.
• High level of professionalism, discretion, and attention to detail.