Business Administration Specialist

Rhenus Logistics; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A logistics service provider in Selangor is seeking an Invoice Processing Specialist to register and validate operational vendor invoices in their system. The ideal candidate should have experience or a strong inclination towards the Freight Forwarding industry. Good knowledge of accounting principles and proficiency in MS Office are desirable. This position is open to fresh graduates eager to learn. The company offers a dynamic work environment with opportunities for growth.

Qualifications

• Ideally 1-2 years of experience, fresh graduates are welcome to apply.
• Knowledge in Freight Forwarding industry is highly desirable.
• Basic knowledge of accounting principles is a plus.

Responsibilities

• Register and process operational vendor invoices in the system.
• Match and validate incoming invoices against accruals.
• Prepare accruals report on a periodic basis.

Skills

Data entry skills

Communication skills

Initiative

Quality awareness

Cost consciousness

Education

Commercial vocational training or comparable professional experience

Tools

MS Office

Job description

Register and process operational vendor invoice in operational system within predefined timeframe.

Match and validate incoming invoices against accruals booked. In case of any discrepancy, verify and confirm with operations. Ensure all accrual discrepancies are clarified, accepted, or corrected by operations and approved by authorized person.

Ensure all incoming invoices are registered timely and accurately in the operational system and transmitted to the accounting system successfully for further payment.

Prepare accruals report on a periodic basis to follow up on missing accruals with operations.

Document Archive

Ensure vendor invoice is archived properly based on agreed process/workflow.

Work Experience, Skills, and Attributes

• Ideally 1-2 years of experience, fresh graduates are welcome to apply.
• Knowledge in Freight Forwarding industry is highly desirable (Air and sea transport would be ideal)
• Basic knowledge of accounting principles is a plus.
• Excellent data entry skills with high level of accuracy
• Proactive, highly motivated, and flexible

Qualifications & Requirements

• Successfully completed commercial vocational training or comparable professional experience
• Willingness to familiarize yourself with the topics.
• Good knowledge of MS Office
• Strong communication skills, initiative, quality awareness and cost consciousness
• Good language skills in local language and English.