Associate, Payroll & HR Services (Japanese speaking)

Celestica Inc.; George Town; On-site; MYR 35,000 - 55,000; Full time

Job summary

A global technology company in Penang is seeking an Associate in Payroll & HR Services. The role requires managing employee data and communicating effectively with colleagues in Japan. Candidates must have a Bachelor's degree and Japanese proficiency. This entry-level position offers a supportive environment that values diversity.

Qualifications

• Zero to two years’ relevant experience.
• Bachelor's degree or equivalent in a related field.
• Ability to manage sensitive employee information confidentially.

Responsibilities

• Handle employees’ master data and time management.
• Ensure accurate updates for payroll processing.
• Assist with HR day-to-day responsibilities.

Skills

Japanese communication

Data management

Confidentiality

Effective communication

Knowledge of HR legislation

Education

Bachelor's degree in related field

Tools

SAP

Excel

Access

Word

PowerPoint

Job description

Associate, Payroll & HR Services (Japanese speaking)

Date: Sep 8, 2025
Location: Penang, 07, MY

Functional Area: Human Resources (HRM)
Career Stream: Payroll & HR Services (HRM_PHRS)
Role: Associate
Job Title: Associate, Payroll & HR Services
Job Code: AST-HRM-PHRS
Job Level: Level 06
Direct/Indirect Indicator: Indirect

Summary

Incumbents are fully qualified to execute job/role accountabilities working independently on most aspects of the job. Work is performed within established professional standards and practices. Tasks are moderately complex in nature where judgment is required to complete recurring assignments independently and to determine the best methods to follow to complete assignments.

Responsibilities

• Handling of employees’ master data and time management for Japan
• Ensure employees’ personnel master and time-related data are updated accurately for payroll processing
• Generate and process weekly, monthly, ad-hoc employees master data and time management-related reports
• Assist department coordinator/recruiter/site HR with day-to-day employees master data and time management-related responsibility
• Ensure filing system accurately for audit compliance
• Perform system testing for system configuration change, upgrade, or legal change
• Significant knowledge of government legislation impacting the practice of human resources management
• Significant knowledge of company HR policies and practices, labor movement, arbitration proceedings
• Able to communicate and write in Japanese is required as the applicants will deal with Japan's stakeholders or employees
• Ability to effectively communicate with a wide variety of internal customers
• Ability to evaluate multiple highly detailed tasks, determine priorities, and organize work in a manner that allows for timely completion of projects
• Ability to manage sensitive employee information in a confidential manner
• Knowledge of computer applications and the ability to accurately perform tasks in some or all of the following applications: Access, Excel, Word, and PowerPoint
• Proficient in SAP is an added advantage

Physical Demands

• Duties of this position are generally performed in good working conditions
• Occasional exposure to elements such as noise, dust, chemicals, operating machinery, temperature extremes, etc
• Duties may require extended periods of sitting and sustained visual concentration on a computer monitor or on numbers and other detailed data
• Repetitive manual movements (e.g., data entry, using a computer mouse, using a calculator, etc) are frequently required

Typical Experience

• Zero to two years’ relevant experience

Typical Education

• Bachelor's degree in related field, or consideration of an equivalent combination of education and experience
• Educational requirements may vary by geography

Celestica is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on any protected status (including race, religion, national origin, gender, sexual orientation, age, marital status, veteran or disability status or other characteristics protected by law)

At Celestica, we are committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected, and supported. Special arrangements can be made for candidates who need it throughout the hiring process. Please indicate your needs and we will work with you to meet them