Assistant to Manager

Hirehub Management Sdn. Bhd.; Klang City; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in Malaysia is seeking an Administrative Assistant to support daily operations and project management. Candidates should have a Diploma or Degree in a relevant field and 2-3 years of administrative experience. Strong organizational and communication skills are essential. The role involves coordinating projects, preparing reports, and ensuring smooth communication within the team.

Qualifications

• 2-3 years in an administrative or assistant role, preferably with project management experience.
• Ability to work independently and maintain confidentiality.
• Detail-oriented and proactive.

Responsibilities

• Assist the manager in daily operations and administrative tasks.
• Coordinate schedules, appointments, and meetings for the manager.
• Prepare reports, presentations, and other documents as required.

Skills

Organizational skills

Communication skills

Problem-solving skills

Multitasking abilities

Proficiency in Microsoft Office Suite

Education

Diploma/Degree in Business Administration or related field

Tools

Project management tools

Job description

Company Background

A leading company in Selangor, Malaysia, operates from Klang, near Kuala Lumpur and Port Klang. Established in the 1980s, it started in used parts trading, expanded into reconditioned trucks, and later into import-export of used engines and spare parts across 30+ countries. By 2009, it added new commercial vehicle sales. With over 25 affiliated entities in trading, manufacturing, marketing, and finance, it leads Malaysia's used truck and spare parts market while leveraging strong global ties for continued growth.

Responsibilities

• Assist the manager in daily operations and administrative tasks.
• Coordinate schedules, appointments, and meetings for the manager.
• Prepare reports, presentations, and other documents as required.
• Liaise with internal teams and external stakeholders to ensure smooth communication.
• Monitor project timelines, deliverables, and report progress to the manager.
• Handle and oversee projects assigned by the manager, ensuring they are completed on time and within scope.
• Identify potential risks or challenges in projects and propose solutions.
• Ensure proper documentation and compliance for all projects under the manager's purview.
• Handle confidential information with discretion.
• Identify operational challenges and suggest improvements to enhance efficiency.

Qualifications

• Diploma/Degree in Business Administration, Management, Project Management, or a related field.
• At least 2-3 years in an administrative or assistant role, with experience in project management being an advantage.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Knowledge of project management tools is a plus.
• Ability to work independently and maintain confidentiality.
• Detail-oriented, resourceful, and proactive.
• Strong problem-solving skills and ability to handle pressure.