Assistant Manager, Group Invoicing M/F

CACEIS; Putrajaya; On-site; MYR 20,000 - 100,000; Full time

Job summary

A global financial services provider is seeking an Assistant Manager for Group Invoicing in Putrajaya. The successful candidate will have at least 3 years of relevant experience in financial services and strong organizational as well as communication skills. Responsibilities include managing invoice generation and follow-ups, and coordination with clients. A Bachelor’s degree and proficiency in Microsoft Office tools are required for this permanent position. Join a dedicated team committed to operational excellence in the financial landscape.

Qualifications

• At least 3 years working experience in related process or industry.
• Experience in Financial Services industry (e.g. Fund/Investor Services).
• Proficient in business language (English).

Responsibilities

• Interpret fee schedule and set up fee rate into system.
• Generate invoice and perform control.
• Follow up on aged receivables.

Skills

Organizational skills

Communication skills

Proficient in Microsoft Office

Education

Bachelor Degree / BSc Degree

Tools

Excel

SQL

Job description

Business type
Types of Jobs - Finance / Accounting

Job title
Assistant Manager, Group Invoicing M/F

Contract type
Permanent Contract

Job summary

CACEIS Malaysia has been a cornerstone of asset servicing since 2008, evolving into a trusted hub of operational excellence within the global CACEIS network. Strategically located in IOI City, Putrajaya, the company employs over 1,200 skilled professionals, providing a broad spectrum of services to institutional clients across Europe. These services include Custody & Cash Clearing, Fund Administration, Fund Distribution, Master Data Services, Market Solutions, Group Invoicing, Reconciliations and Private Equity & Real Estate Solutions. As a centre of excellence, CACEIS Malaysia plays a pivotal role in driving the scalability of global operations, enhancing service quality, and implementing standardized processes to meet the diverse needs of its clients. The dedicated team in Malaysia is committed to delivering reliable, high-quality solutions that empower clients to thrive in a dynamic and competitive financial landscape.

Working hours

9am - 6pm

Region

Europe (e.g. Luxembourg, Ireland, Switzerland)

What will you do?

• Fee Schedule/fee agreement interpretation & setup of fee rate into system/excel invoice template
• Retrieve and upload manual data collection
• Generate invoice, perform control and provide justification on trend analysis
• Validate invoice and send to client
• Follow up on aged receivables (unpaid outstanding invoices)
• Verify client's authorization on invoice payment
• Justify break items on invoice payment mismatch against invoice amount
• Validation on high-risk processes
• Allocate and monitor tasks (e.g. client allocations) to team members
• Investigate and provide response to client/Client Facing teams within KPI's timeline
• Coordinate with all related stakeholders to provide a consolidated response to client's query
• Perform fee impact calculation on potential invoice undercharge/overcharge queries
• Provide support on departmental or enterprise-wide initiative/projects

Supplementary Information

What do you need to succeed?

Must-have

• At least 3 years working experience on related process or industry
• Proficient in business language (English)
• Proficient in Microsoft Office applications (e.g. Outlook, Teams, Excel, Word, Power Point, Access)
• Proficient in Organizational skills and Communication skills
• Experience on Financial Services industry (e.g. Fund/Investor Services)

Nice-to-have

• Experience on client billing process and/or account receivables process
• Understanding and application of Fee Schedule/Fee Agreement with client
• Understanding of Products offered to clients and its Operational nature
• Experience in SQL or Excel VBA

Position location

Geographical area
Asia, Malaysia

City
Putrajaya

Candidate criteria

Minimal education level
Bachelor Degree / BSc Degree or equivalent

Academic qualification / Speciality

Tertiary educated with relevant background - accounting, finance, business management, investment banking, etc.

Level of minimal experience
3-5 years

Experience

• At least 3 years working experience on related process or industry
• Experience on Financial Services industry (e.g. Fund/Investor Services)

Required skills

• Proficient in Organizational skills and Communication skills
• Experience on client billing process and/or account receivables process
• Understanding and application of Fee Schedule/Fee Agreement with client

Technical skills required

Experience in SQL or Excel VBA

Languages

English