Assistant Executive, Prosecution

Malaysian Communications and Multimedia Commission; Cyberjaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A government agency in Cyberjaya is seeking an Administrative Support staff to provide coordination and operational support to the Prosecution Department. Responsibilities include managing case files, ensuring adherence to legal standards, and providing logistical support for meetings. Candidates should have at least a Diploma with a CGPA of 3.00 and possess skills in legal documentation management, attention to detail, and communication. This is a Fixed-Term Contract position for 2 years.

Benefits

Annual Leave

Medical

SOCSO & Personal Accident

Qualifications

• Candidate must possess at least a Diploma in any relevant discipline from a reputable institution with a minimum CGPA of 3.00.

Responsibilities

• Assist in organising and maintaining prosecution case files and records.
• Prepare and format letters, reports, and other legal documents.
• Provide logistical support for meetings and court preparations.
• Ensure compliance with legal standards and internal procedures.

Skills

Legal Documentation Management

Regulatory & Legal Procedures Knowledge

Case Management Systems

Administrative & Office Management Skills

Data Entry & Reporting Accuracy

Attention to Detail

Integrity & Confidentiality

Communication Skills

Accountability & Reliability

Problem-Solving Skills

Organisational Skills

Education

Diploma in relevant discipline

Job description

To provide administrative, coordination, and operational support to the Prosecution Department in managing case files, facilitating legal processes, preparing documentation, and ensuring the smooth execution of prosecution-related activities in accordance with organisational policies, legal requirements, and regulatory standards.

Job Responsibilities

• Case Management & Documentation
  • Assist in organising, maintaining, and updating prosecution case files and records.
  • Ensure accuracy, completeness, and proper filing of all documents related to criminal, regulatory, or administrative cases.
  • Prepare, compile, and format letters, reports, investigation papers, and other legal documents for prosecution processes.
  • Track deadlines for submissions, hearings, and internal reviews to ensure timely action.
  • Coordinate with internal units such as Investigation, Legal, Enforcement, and other relevant departments regarding case updates and required documents.
  • Liaise with external stakeholders including law firms, government agencies, and courts for scheduling, document submission, and follow-up matters.
  • Support communication flow between officers, external parties, and management to ensure smooth case progression.
• Administrative & Operational Support
  • Provide logistical and administrative support for meetings, briefings, and court preparations.
  • Maintain departmental trackers, databases, and monitoring reports for prosecution status and case outcomes.
  • Assist in preparing presentations, meeting minutes, and summaries for management review.
  • Handle procurement requests, budget-related tasks, and asset/inventory management for the department (if applicable).
• Compliance & Governance
  • Ensure all documentation, processes, and interactions adhere to legal standards, confidentiality requirements, and internal governance procedures.
  • Support compliance with regulatory frameworks, audit requirements, and quality assurance initiatives.
• Other Duties
  • Perform any other tasks assigned by the Manager/Head of Prosecution to support departmental operations and continuous improvement.

Qualifications

• Candidate must possess at least a Diploma in any relevant discipline from a reputable institution with a minimum CGPA of 3.00.

Work Experience & Skills

• 0 to 2 years’ experience in administrative or office management related duties.
• Legal Documentation Management.
• Regulatory & Legal Procedures Knowledge.
• Case Management Systems.
• Administrative & Office Management Skills.
• Data Entry & Reporting Accuracy.
• Attention to Detail.
• Integrity & Confidentiality.
• Communication Skills.
• Accountability & Reliability.
• Problem-Solving Skills.
• Organisational Skills.

Location

Candidate must be willing to work in Cyberjaya.

Contract

Fixed-Term-Contract (2 Years) position.

Benefits

• Annual Leave
• Medical
• SOCSO & Personal Accident