ASSISTANT COMPANY SECRETARY (SENIOR/JUNIOR/FRESH GRADUATES)

ASCEND BPS SDN BHD; George Town; On-site; MYR 40,000 - 60,000; Full time

Job summary

A corporate secretarial services provider in Malaysia is looking for an Assistant Company Secretary. The role involves preparing resolutions, assisting in meetings, and ensuring compliance with statutory regulations. Candidates should hold a CGI qualification or equivalent, and fresh graduates are welcome to apply. Proficiency in English, Malay, and Mandarin is essential. This position offers a chance to grow within a well-established firm focused on corporate governance compliance.

Qualifications

• CGI (ICSA) qualification or equivalent is required.
• Fresh graduates with interest in company secretary roles are encouraged to apply.
• Minimum experience for senior role: 3 years.

Responsibilities

• Prepare resolutions, minutes, and statutory forms.
• Assist during Board and Shareholders’ meetings.
• Monitor compliance with submission deadlines.

Skills

Proficient in English

Proficient in Malay

Proficient in Mandarin

Education

CGI (ICSA) qualification

Bachelor of Corporate Administration (Hons)

Degree/Diploma in Corporate Administration

Job description

ASSISTANT COMPANY SECRETARY (SENIOR/JUNIOR/FRESH GRADUATES)

Prepare resolutions, minutes, statutory forms, announcements, etc.

Assist during Board and Shareholders’ meetings.

Assist to lodge documents with Companies Commission of Malaysia and any other relevant authorities.

Monitor and comply with submission deadlines.

Maintain and update the statutory books and records in compliance with the Companies Act 2016.

Advise on and ensure clients’ compliance with the Companies Act 2016, the Listing Requirements of Bursa Malaysia Securities Berhad, Malaysian Code on Corporate Governance and other relevant statutory requirements.

Requirements

• CGI (ICSA) qualification, or MAICSA CGIgrad (ICSAgrad) graduates or member of MAICSA, or Bachelor of Corporate Administration (Hons), or Degree/Diploma in Corporate Administration or equivalent.
• Currently pursuing CGQP (ICSA) programme would be advantageous.
• Fresh graduates who are interested to pursue a career as a company secretary and be CGI(ICSA) are also encouraged to apply.
• Computer literate. Proficient in English/Malay/Mandarin to effectively communicate with Mandarin-speaking clients.
• Minimum experience for Senior assistant company secretary: 3 years and above preferably with exposure in public listed companies.
• Junior assistant company secretary: graduate or 1-2 years.
• Good working attitude and self-discipline.

About Ascend BPS Sdn Bhd

Ascend BPS Sdn Bhd is a well-established Corporate Secretarial and Business Process Services (BPS) service provider in providing quality corporate secretarial and outsourcing services to companies of all sizes and needs that span across various industry segments. We ensure our clients enjoy assurance of compliance with all statutory and commercial regulations, as well as professional counsel on the latest corporate law and accounting standards.