Assistant - Administration (Office Management)

Sunway Berhad; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in Malaysia is seeking an Administrative Assistant to perform clerical duties and provide support to staff members. The role involves updating usage summaries, managing office supplies, and handling financial documentation. The ideal candidate should have strong organizational skills, attention to detail, and the ability to manage time effectively. This position is essential for maintaining efficient office operations.

Responsibilities

• Perform clerical duties and provide support to other staff members.
• Compile and update usage summaries on a monthly and daily basis.
• Responsible for ordering office consumables and stock receiving.
• Handle financial documentation and keep records updated.
• Organize and maintain filing systems.
• Conduct stationery inventory checks and manage stock.

Skills

Proficiency in basic computer

Ability to organize and manage paperwork

Attention to Detail

Good time management

Job description

Description

Job Responsibilities: Performs clerical duties, provides support to other staff members and departments by handling routine administrative tasks.

1. Compile and update the summary of usage on a monthly and daily basis.

• Telco Summary – Maxis, Celcom
• Utilities Summary – TM, Syabas, IWK
• Track copier machine meter reading and generate user report
• Courier Service Summary – Citylink, DHL, and postage stamps

2. Responsible for ordering office consumables, stock receiving.

• Tissue, A4 paper, beverage and stationery
• Processing orders, tracking inventory, and ensuring products or services are delivered on time.

3. Handling financial documentation in a timely manner.

• PO closing for proceeding payment,
• Follow up on the payment status and update record accordingly.

4. Filing and organizing.

• Organize and maintain files – Citylink lists, invoices, delivery order (DO), and payment receipts (cheques)

5. Stationery inventory checks.

• Receive and manage stock
• Conduct regular checks and maintain inventory for stationery supplies.

6. Office equipment operation.

• Operate various office equipment, such as photocopiers, fax machines, and shredders to ensure machines are functioning correctly and efficiently.
• Perform basic maintenance tasks, such as replenishing paper and ink or toner cartridges.

Requirements

• Proficiency in basic computer
• Ability to organize and manage paperwork
• Attention to Detail
• Good time management