Assistant & Administration

Gamuda Group; Iskandar Puteri; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading property development company is seeking an Administration Assistant to provide comprehensive administrative and coordination support to its Operations and Marketing department. This role focuses on ensuring smooth day-to-day operations, managing contracts, and supporting procurement activities while maintaining effective filing systems. Candidates should have a diploma or degree in Business Administration and 1-3 years of relevant experience. Proficiency in Microsoft Office and strong organizational skills are essential for success.

Qualifications

• 1-3 years of administrative experience, especially in mall or facilities management.
• Experience handling contracts, procurement, or marketing administration is an advantage.

Responsibilities

• Provide comprehensive administrative support to the Mall Operations team.
• Manage and maintain all operational contracts.
• Support procurement activities by coordinating quotations.
• Provide comprehensive marketing administrative support.
• Provide office administration support including managing supplies.
• Support Quality, Safety, Health and Environment compliance administration.

Skills

Proficient in Microsoft Office (Word, Excel, PowerPoint)

Good organizational skills

Strong communication skills

Time-management skills

Attention to detail

Education

Diploma or Bachelor's degree in Business Administration

Job description

Overview

The Administration Assistant provides comprehensive administrative and coordination support to the Operations and Marketing department. The role ensures smooth day-to-day operational administration, contract and procurement tracking, marketing administrative support, compliance with safety documentation, and general office administration.

Company description

Gamuda Land Sdn Bhd

Job description

Job Summary

The Administration Assistant provides comprehensive administrative and coordination support to Operation and Marketing department. The role ensures smooth day-to-day operational administration, effective contract and procurement tracking, marketing administrative support, compliance with safety documentation, and general office administration.

Key Responsibilities

• Provide comprehensive administrative support to the Mall Operations team by maintaining records and databases, preparing reports and correspondence, coordinating with tenants and contractors, and tracking operational deadlines and follow-ups.
• Manage and maintain all operational contracts by tracking expiries, supporting renewals and amendments, ensuring proper filing, and coordinating with legal, procurement, and finance teams.
• Support procurement activities by coordinating quotations, purchase requisitions and orders, maintaining vendor records, following up on deliveries, and ensuring compliance with company procedures.
• Provide comprehensive marketing administrative support by managing short-term license agreements, maintaining related records, coordinating documentation with tenants and vendors, supporting event administration, and preparing basic marketing reports.
• Provide office administration support by managing supplies, coordinating meetings, handling correspondence, and maintaining effective filing and document control systems.
• Support Quality, Safety, Health and Environment compliance administration by maintaining inspection, incident and permit records, tracking training and certifications, coordinating documentation with security and facilities teams, and assisting with audits.

Qualifications

• Diploma or Bachelor's degree in Business Administration or related field.

Skills & Abilities

• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Good organizational, communication, and interpersonal skills.
• Able to work independently and meet deadlines
• Strong organizational and time-management skills.
• Good written and verbal communication skills.
• Attention to detail and accuracy.
• Professional attitude and confidentiality awareness.

Expected Minimum Years of Experience

• 1-3 years of administrative experience (mall or facilities management preferred).
• Experience handling contracts, procurement, or marketing administration is an advantage.

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