(AMU) Assistant Executive, Administration cum Front Office

Cyberjaya Education Group Berhad; Cyberjaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading education provider in Cyberjaya seeks an Assistant Executive for administration and front office duties. The role involves managing the front office, greeting guests, scheduling appointments, and handling various clerical tasks. Ideal candidates should have a diploma and possess strong communication and organizational skills. Fresh graduates are welcome to apply, though experience is preferred. Competitive remuneration and a supportive work environment await the right candidate.

Qualifications

• Educated to a diploma level.
• Fresh graduates may apply, but work experience is preferred.
• Interest in current issues in the higher education sector.
• Ability to communicate effectively with various individuals and groups.

Responsibilities

• Manage all aspects of the front office and administrative functions.
• Greet and welcome guests as they arrive.
• Schedule and confirm appointments.
• Process purchasing requisitions and monitor stationery stocks.
• Handle clerical tasks and assist superiors as needed.

Skills

Communication skills

Organizational skills

Time management

Microsoft Office proficiency

Education

Diploma

Job description

(AMU) Assistant Executive, Administration cum Front Office

No experience required

• Sole responsibility for all aspects of the front office and administrative function
• Greet and welcome guests/visitors as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer the phone in a timely manner, take messages and forward calls to the relevant staff.
• Perform any clerical task such as photocopying, filing, recording, faxing & etc
• Schedule and confirm appointments and maintain event calendars include meeting room booking.
• Determine visitor needs in a professional manner and offer refreshments to visitor where appropriate.
• To work and assist, in a supportive role, your superior in an efficient and effective manner.
• To perform any other tasks as requested by the superiors and management and to generally perform all
• To manage the company couriers and maintain the in and out records, process the monthly payment and follow up with finance department on the status.
• Manage the stationaries request for the company, including a stock check of in and out, ordering the stationeries, ensure the stationaries are being replenish on time.
• All the payments related to stationeries shall be recorded and processed accordingly.
• Processing the purchasing requisitions, quotation enquiries, issuance of purchase order
• Expedite deliveries with suppliers on urgent basis
• Update the stationery projection every quarter to monitor the stock availability
• Distribute the stationery to respective users based on the projection
• Issue the payment authorization request on time for the utilities payment and monitor the payments paid by finance in order to avoid any issues
• Any other duties as may be assigned from time to time by the Head of Department.

Requirements

• Educated to a diploma level
• Fresh graduates may apply (applicants with work experience is preferred)
• Interest in, and knowledge of current issues in the higher education sector
• An excellent ability to communicate effectively with various individuals and groups, including senior leaders
• A proven ability to deal with a varied and complex workload, including the ability to organize your own workload, prioritizing a variety of tasks while working under pressure and to strict deadlines
• Intermediate ability with Microsoft Office

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