Administrative & Logistics Executive

Ideal Systems (Malaysia) Sdn Bhd; Kuala Lumpur; On-site; MYR 30,000 - 50,000; Full time

Job summary

A logistics and technology company in Kuala Lumpur is seeking an Administrative & Logistics Executive. The role involves managing deliveries, coordinating purchases, and ensuring timely delivery of goods. Candidates must have at least SPM Level or a Professional Certificate, with 1 year of relevant experience. Strong communication skills in English and Bahasa Malaysia are essential. The ideal candidate should be able to work independently and thrive in a fast-paced environment.

Qualifications

• At least 1 year of working experience in a related field.
• Ability to work independently with minimum supervision.
• Experience in managing deliveries and shipments.

Responsibilities

• Coordinate, plan and manage purchase of goods.
• Source and liaise with suppliers.
• Ensure timely delivery of goods.
• Manage and coordinate all shipping.
• Maintain a list of customs tariff codes.

Skills

Good interpersonal skills

Communication in English

Communication in Bahasa Malaysia

Ability to multi-task

Education

SPM Level or Professional Certificate

Job description

Based in Kuala Lumpur, Malaysia reporting to Logistics Manager, SEA in Singapore and Director of Technology in Malaysia, the role of Administrative & Logistics Executive will have experience in managing and liaising deliveries and shipments. The candidate will have a strong sense of urgency and able to multi-task.

Responsibilities

• Coordinate, plan and manage purchase of goods including issuance of Purchase Orders, Delivery Orders and Goods Receipt Order.
• Source and liaise with new or current suppliers in purchasing operation with proper evaluation process such as good quality, service, price competitiveness and others.
• Ensure sufficiency of stock by monitoring and replenishment to fulfil requisition of the respective projects.
• Ensure timely delivery of goods, receiving, issuing, and distributing to respective staff or projects.
• Strong communication when interacting with internal and external customers.
• Manage and coordinate all shipping including handling SIRM permit, Dagang ePermit, or any Governmental permits for importation of equipment/materials.
• Maintain and update a list of HS/customs tariff codes for frequently imported equipment/materials.
• Ensure imported goods have proper documentation – BL/HBL/AWB/HAWB, Commercial Invoice, Packing List, etc.
• Review proposals, contracts, and agreement.
• Participate in Project and Tender meetings for purchasing requirements.
• Answer incoming phone calls and direct to intended parties.
• Any other ad hoc duties assigned.

Requirements

• Candidate must possess at least SPM Level or Professional Certificate in any field.
• At least 1 year of working experience in the related field is required for this position.
• Good interpersonal and communication skills in English and Bahasa Malaysia.
• Able to work independently under minimum supervision and within stipulated deadline.
• Able to multi-task and in a fast-paced environment.