Administrative (ID: 692165)

PERSOL; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A growing Software & IT Services company in Kuala Lumpur is seeking an experienced Accounting & Administrative Assistant. In this role, you will provide support in accounting operations, manage vendor coordination, and oversee daily office administration. The ideal candidate should have a diploma in Accounting or Finance, along with 2-3 years of relevant experience and strong attention to detail. Join a dynamic team and contribute to a collaborative work culture.

Benefits

Collaborative team culture

Convenient city location

Diverse responsibilities

Qualifications

• 2-3 years of relevant experience in accounting and/or administrative roles.
• Experience with accounting systems is an advantage.
• Strong organizational skills and ability to prioritize tasks.

Responsibilities

• Support daily office administration tasks including scheduling and documentation.
• Assist with financial data entry and record keeping.
• Coordinate vendor onboarding and liaise with suppliers.

Skills

Attention to detail

Data entry

Microsoft Excel

Microsoft Word

Time management

Education

Diploma or higher qualification in Accounting or Finance

Tools

Oracle

Navision

NetSuite

Job description

✨ Job Opportunity: Accounting & Administrative Assistant

Location: Kuala Lumpur (Easily accessible by public transport)

Industry: Software & IT Services

Are you a detail-oriented professional who enjoys working with numbers, systems, and people? Join a growing Software & IT Services company and play a vital role in supporting accounting operations and office administration across the region.

Why Join Us?

• Exposure to regional accounting operations, including China (Shanghai)
• Dynamic IT & software services environment
• Stable role with diverse responsibilities—no two days are the same
• Convenient city location with excellent public transport access
• Collaborative and supportive team culture

Your Key Responsibilities

Accounting & Finance Support

• Accurate data entry and record keeping, including financial ledgers and supporting documents
• Perform credit card, payroll (ADP), fixed asset, and intercompany reconciliations
• Assist with journal entries, basic financial reporting, and statutory records (marketing & entertainment expenses)
• Support procurement and accounts payable, including invoice verification, batching, and payment coordination
• Circulate and verify FX rates, manage petty cash, and support OPEX recharge processing

Banking & Vendor Coordination

• Create vendor templates (including Chinese vendors) and manage vendor onboarding
• Liaise directly with suppliers to verify contracts and details
• Act as a key coordinator between vendors and internal stakeholders

Administrative & Office Support (Malaysia)

• Support daily office administration: emails, mail, scheduling, filing, documentation, and supplies
• Assist with facility-related matters such as office leasing, repairs, and maintenance
• Manage central mailbox and general correspondence

IT & Asset Administration

• Coordinate and follow up on IT asset allocation and confirmations with employees

Compliance

• Ensure all transactions and processes comply with company policies and deadlines

What We’re Looking For

• Diploma or higher qualification in Accounting, Finance, or related fields
• 2–3 years of relevant experience in accounting and/or administrative roles
• Experience with accounting systems (e.g. Oracle, Navision, NetSuite) is an advantage
• Proficient in Microsoft Excel & Word
• Strong data entry skills with high attention to detail and accuracy
• Well-organized, able to prioritize tasks and meet deadlines
• Comfortable working in a structured, compliance-driven environment