Administrative Executive / Office Administrator

Bwinnus Global Marketing Sdn Bhd; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A marketing firm in Kuala Lumpur is seeking an Administrative Executive to ensure smooth office operations and support the management team. Responsibilities include overseeing daily office tasks, managing supplies, and liaising with external partners. The ideal candidate will hold a diploma or degree in Business Administration and bring proven experience in office management, demonstrating strong organisational skills and clear communication abilities. This role requires professionalism and a calm approach to problem-solving.

Qualifications

• Proven experience in an administrative or office management role.
• High level of professionalism, discretion, and reliability.
• Clear communication skills and a calm, solution-oriented mindset.

Responsibilities

• Oversee day-to-day office operations for efficiency.
• Manage office supplies, facilities, vendors, and services.
• Provide administrative support to the management team.
• Liaise with external parties professionally.
• Maintain organised filing systems and records.

Skills

Organisational skills

Multitasking

Communication skills

Discretion

Reliability

Proficiency in Microsoft Office

Education

Diploma or Degree in Business Administration

Tools

Microsoft Office

Google Workspace

Job description

Administrative Executive / Office Administrator

This role is the calm center of office—ensuring daily operations flow smoothly, management is well-supported, and issues are resolved with discretion, logic, and care. The Administrator acts as the bridge between people, processes, and priorities.

Key Responsibilities

• Office Operations & Daily Management
  • Oversee day‑to‑day office operations to ensure a well‑organised, efficient, and professional working environment.
  • Manage office supplies, facilities, vendors, and service providers.
  • Handle ad‑hoc operational issues with speed, judgment, and practical solutions.
• Management Team Support
  • Provide daily administrative support to the management team, including scheduling, coordination, and follow‑ups.
  • Act as the first point of contact for internal requests and operational concerns from management.
  • Assist in preparing reports, documents, presentations, and meeting materials.
• Coordination & Communication
  • Track action items from management meetings and follow through on execution.
  • Liaise with external parties (vendors, partners, building management) professionally.
  • Support management in resolving daily operational challenges, staff requests, and urgent matters.
  • Maintain confidentiality and exercise sound judgment in sensitive situations.
• Administrative & Record Management
  • Maintain organised filing systems, records, and documentation.
  • Support basic HR and finance administrative tasks when required (attendance, claims, onboarding).

Requirements

• Diploma or Degree in Business Administration or related field.
• Proven experience in an administrative or office management role.
• Strong organisational and multitasking skills.
• High level of professionalism, discretion, and reliability.
• Clear communication skills and a calm, solution‑oriented mindset.
• Proficiency in Microsoft Office / Google Workspace.

Personal Attributes

• Structured, dependable, and detail‑oriented.
• Comfortable handling daily issues and shifting priorities.
• Naturally supportive, yet firm when needed.
• Able to work independently while aligning closely with management.