Administrative Executive

MY CYTOHEALTH Sdn Bhd; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A pioneering bioprocessing company in Malaysia seeks a Junior Executive to manage administrative operations. The candidate will oversee daily office functions, provide support to management, and handle billing processes. Applicants should have a Diploma or Degree in Business Administration or Accounting, along with experience in administrative roles. Strong organizational and communication skills are essential. Join our dynamic team dedicated to advancing medical innovation in regenerative medicine.

Qualifications

• Diploma or degree in Business Administration or Accounting required.
• Prior experience in administrative or billing support roles necessary.
• Strong attention to detail and communication skills are essential.

Responsibilities

• Oversee day-to-day administrative and office operations.
• Provide administrative support to management and staff.
• Manage communication channels for inquiries and correspondence.
• Maintain proper filing systems and manage office supplies.
• Prepare and track client invoices accurately and on time.

Skills

Attention to detail

Organizational skills

Communication skills

Education

Diploma / Degree in Business Administration

Diploma / Degree in Accounting

Tools

Invoicing systems

Accounting software

ERP systems

Job description

Company Overview

CytoHealth is Malaysia’s pioneer Research and Development Bioprocessing company in the field of Regenerative Medicine and Immunotherapy, founded in 2020. As a company that places great emphasis on research and continuous development, CytoHealth strongly believes in facts, data, and evidence-based solutions. Therefore, we always deliver our best services and expertise in bioprocessing for Regenerative Medicine and Immunotherapy. We partner with medical facilities, research institutions, and universities to advance the frontiers of knowledge and medical innovation in these fields. In addition to research projects, we also provide contract manufacturing services for cell-based therapy and biologics products to support the medical and research ecosystem. CytoHealth trusts in local development and we are dedicated to moving laboratory discovery from lab scale to real-life applications.

Job Grading

Junior Executive

Key Responsibilities

• Oversee the day-to-day administrative and office operations to ensure smooth and efficient workflow.
• Provide administrative support to management and staff, including handling correspondence, preparing documents, and scheduling meetings.
• Manage communication channels, including phone calls, emails, and general enquiries.
• Maintain proper filing systems (physical and digital), ensuring accurate record retention, confidentiality, and compliance with company policies.
• Manage office supplies and coordinate procurement to ensure uninterrupted operations.
• Coordinate with building management and vendors for office maintenance, repairs, and related services.
• Ensure a safe, clean, and well‑organized office environment.
• Prepare regular office operations reports and highlight areas for process improvement.
• Establish, implement, and periodically review office policies and procedures to enhance efficiency and internal control.
• Billing, Invoicing & Accounts Support:
• Prepare, issue, and track client invoices in a timely and accurate manner.
• Prepare and manage Statements of Account (SOA) for clients.
• Maintain accurate billing records and ensure proper documentation.
• Liaise with internal teams to ensure billing accuracy and alignment with contracts or agreed pricing.

Requirements

Diploma / Degree in Business Administration, Accounting, or related fields.

Prior experience in administrative, office operations, or billing support roles.

Strong attention to detail, organizational and communication skills.

Familiarity with invoicing systems, accounting software, or ERP systems is an advantage.