Administrative Assistant / Supervisor

Auspicious RF Enterprise Sdn Bhd; Kuala Lumpur; On-site; MYR 38,000 - 50,000; Full time

Job summary

A growing company in Malaysia seeks an experienced Administrative Assistant to oversee office operations and provide high-level administrative support. Candidates should possess a diploma in related fields and have at least 2 years of relevant experience, with fluency in Mandarin and excellent multitasking abilities. This role offers a competitive salary structure, performance bonuses, and opportunities for career development within a dynamic team environment.

Benefits

Performance bonuses

Birthday cash gifts

Career development opportunities

Dynamic team atmosphere

Qualifications

• Minimum 2 years of experience as an Administrative Assistant or similar role.
• Fluency in Mandarin is required.
• Experience in team management is an advantage.

Responsibilities

• Oversee reception and office management.
• Manage office supplies and daily administrative tasks.
• Provide administrative support to management.
• Organize internal communications and meetings.
• Maintain company documents and assist HR procedures.
• Oversee recruitment and training processes.

Skills

Organizational skills

Multitasking

Communication skills in Mandarin

Microsoft Office proficiency

Education

Diploma in Administration or related fields

Job description

Diploma or above in Administration, Secretarial Studies, Business Management, or related fields.

Minimum 2 years of experience as an Administrative Assistant, Office Supervisor, or in a related role; team management experience is an advantage (for Supervisor position).

Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

Excellent written and verbal communication skills in Mandarin; fluency in Mandarin is required.

Strong organizational, planning, and multitasking abilities; able to handle multiple tasks in a fast-paced environment.

Strong sense of service, responsibility, and confidentiality.

Requirements

• Diploma or above in Administration, Secretarial Studies, Business Management, or related fields.
• Minimum 2 years of experience as an Administrative Assistant, Office Supervisor, or in a related role; team management experience is an advantage (for Supervisor position).
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills in Mandarin; fluency in Mandarin is required.
• Strong organizational, planning, and multitasking abilities; able to handle multiple tasks in a fast-paced environment.
• Strong sense of service, responsibility, and confidentiality.

Responsibilities

Office Management & Operations

• Oversee reception, office environment, and facilities management.
• Manage office supplies and consumables procurement, inventory, and cost control.
• Coordinate daily administrative tasks such as courier, mail, and water orders to ensure smooth office operations.
• Handle matters related to foreign employee visa applications.

Administrative Support & Coordination

• Provide efficient administrative support to management, including schedule management, travel arrangements, and meeting coordination.
• Organize, prepare, and follow up on company meetings, team events, and VIP client receptions; prepare meeting minutes and related materials.
• Draft and publish internal communications, notices, and announcements.

Documentation & Record Management

• Responsible for organizing, archiving, and maintaining company administrative documents, contracts, and files to ensure completeness and security.
• Assist with HR-related administrative procedures, such as onboarding and offboarding processes.

Human Resources Management

• Develop and expand recruitment channels; maintain and update existing recruitment platforms.
• Oversee company recruitment, training, onboarding, confirmation, and resignation processes.

Benefits

• Competitive salary structure with performance bonuses and birthday cash gifts.
• Public holidays in accordance with national regulations and various team‑building activities.
• Broad career development opportunities and professional training.
• Comfortable, modern work environment with a dynamic and energetic team atmosphere.