Administration

Stealth Mining Solutions; Kuala Kangsar; On-site; MYR 30,000 - 40,000; Full time

Job summary

A growing mining solutions company in Malaysia seeks an Administration professional to provide general clerical support, ensuring smooth office operations. Candidates should be proficient in English, hold a diploma in Business Administration, and have 2-3 years of relevant experience. The role includes obtaining permits, purchasing supplies, liaising with customs, and managing office records. This position promises a competitive salary and a supportive work culture focused on collaboration and professional growth.

Benefits

Competitive salary

Comprehensive benefits package

Opportunities for professional development

Qualifications

• 2–3 years’ experience in administrative support, purchasing, or supply chain roles.
• Experience in HR admin is a plus.
• Driving license is required.

Responsibilities

• Obtain permits and licenses for manufacturing.
• Liaise with customs for goods coordination.
• Purchase parts and services for operations.
• Maintain organized office records and documents.
• Support management with ad-hoc tasks.

Skills

Proficient in English

Attention to detail

Ability to work independently

Professional communication

Education

Diploma in Business Administration or related field

Job description

The Administration provides general administrative and clerical support to ensure the smooth and efficient operation of the office. This role requires strong communication skills in English to interact professionally with clients, colleagues, and management.

Key Responsibilities

• Obtain all permits and licenses to begin manufacturing.
• Liaise with customs for inbound/outbound goods and regulatory movement of parts.
• Coordinate with forwarders for inbound/outbound schedules.
• Connect with suppliers with shipping info and purchasing requests.
• Purchase parts and services in Malaysia and internationally for sales and operations.
• Assist with other company establishment tasks.
• Arrange meetings with relevant parties (e.g., MIDA) and provide updates to the manager every few days.
• Answer calls, respond to emails, and manage correspondence.
• Communicate clearly with internal/external parties.
• Maintain organized office records, documents, and databases.
• Schedule appointments, meetings, and manage calendars.
• Prepare reports, letters, and documents in professional English.
• Support office activities and team members.
• Monitor and reorder office supplies.
• Handle basic accounting or invoicing if required.
• Support management with ad-hoc administrative tasks.

Required Skills and Qualifications

• Proficient in English (essential for our Australian company)
• Diploma (or equivalent) in Business Administration or related field
• 2–3 years’ experience in administrative support, purchasing, supply chain, or import/export roles
• Experience as purchasing/HR admin a plus
• Driving license
• Living in or have access to Ipoh (home base)
• Able to work independently and in a team
• High accuracy and attention to detail

Personal Attributes

• Professional and confident communicator.
• Responsible, reliable, and proactive.
• Well-organized with a positive working attitude.
• Able to handle multiple tasks and meet deadlines.

What we offer

At Stealth Mining Solutions, we are committed to creating a dynamic and supportive work environment that empowers our employees to thrive. We offer a competitive salary, a comprehensive benefits package, and opportunities for professional development and career advancement. Our company culture is built on the principles of collaboration, innovation, and work-life balance.

email resume at: *****@stealth-ms.com.my