Lead Admin Specialist

ALPHAESS MALAYSIA SDN. BHD.; Kulim; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading energy storage solution provider based in Kulim, Kedah is seeking an experienced Administration Specialist. This role involves managing office, vehicle, hostel, and visa/work permit administration. Applicants should possess at least a Bachelor’s Degree in an engineering field with a minimum of 3 years of relevant experience. Proficiency in English, Mandarin, and Bahasa Malaysia is essential, alongside strong attention to detail and effective communication skills. Join us to contribute to a sustainable energy future.

Benefits

Medical

Miscellaneous allowance

Dental

Parking

Vision

13th month bonus

Group Insurance Coverage

Travel

Qualifications

• At least 3 years directly applicable work experience in admin/ general affairs in manufacturing field.
• Require strong attention to details, proven and confident decision making with excellent communication skills.

Responsibilities

• Responsible for planning, streamlining, and executing administrative workflows and procedures.
• Timely arrangement of repair and maintenance for hostel building, facilities, hygiene and cleanliness.
• Compile and liaise with agent/ consultant on the application of visa/ work permit.

Skills

Effective communication skills

Proficiency in English

Fluency in Mandarin

Fluency in Bahasa Malaysia

Strong attention to details

Education

Bachelor’s Degree in engineering field or equivalent

Tools

Microsoft Office

Job description

Add expected salary to your profile for insights

Responsible for planning, streamlining, and executing administrative workflows and procedures within the organization.

Job responsibilities

Office administration

1. Monthly payment requisition for rental, utilities, services and related purchases.
2. Timely replenishment and purchasing of Admin items.
3. Sourcing, reviewing, selecting and registering of new vendors for Admin items.
4. Timely renewal and application of business related licenses and permits.
5. Timely arrangement of repair and maintenance for factory building, facilities, hygiene and cleanliness.
6. Travel and accommodation booking.
7. Review and submit related business expenses claim.
8. Plan and submit budget for Admin Department.

Vehicle administration

1. Timely renewal of Company vehicle\'s insurance and road tax.
2. Timely arrangement of repair and maintenance for Company vehicle.
3. Review and approve of car application (usage and mileage claim).
4. Administering of Company fuel card.

Hostel administration

1. Monthly payment requisition for rental, utilities, services and related purchases.
2. Timely arrangement of repair and maintenance for hostel building, facilities, hygiene and cleanliness.
3. Timely renewal and termination of hostel tenancy agreement.

Visa/ work permit administration

1. Compile and liaise with agent/ consultant on the application of visa/ work permit.
2. Review and submit payment requisition for agency/ consultant fees.
3. Timely arrangement for the renewal/ amendment/ termination of visa/ work permit.

Other tasks as assigned by the superior/management.

At least advanced/higher/graduate diploma, Bachelor’s Degree in engineering field or equivalent.

At least 3 years directly applicable work experience in admin/ general affairs in manufacturing field.

Effective communication skills, proficiency in English, Mandarin and Bahasa Malaysia, and ability to interact with people.

Require strong attention to details, proven and confident decision making with excellent communication skills.

High integrity and responsive to the task assigned from superior.

This role based at Kulim, Kedah.

Unlock job insights

Salary match Number of applicants Skills match

Your application will include the following questions:

• What\'s your expected monthly basic salary?
• How many years\' experience do you have as an Administration Specialist?
• Which of the following languages are you fluent in?
• How would you rate your English language skills?
• Which of the following Microsoft Office products are you experienced with?
• Are you willing to undergo a pre-employment background check?
• How much notice are you required to give your current employer?
• Are you available to work public holidays?

Manufacturing, Transport & Logistics 51-100 employees

AlphaESS is a leading global energy storage solution and service provider. The company specializes in residential and commercial applications and delivers pre-eminent products and fit-for-purpose solutions. AlphaESS has 15+ subsidiaries providing local services and 100,000+ systems actively running in over 90 countries, enabling millions of people to live with reliable, accessible and clean energy.

AlphaESS is a leading global energy storage solution and service provider. The company specializes in residential and commercial applications and delivers pre-eminent products and fit-for-purpose solutions. AlphaESS has 15+ subsidiaries providing local services and 100,000+ systems actively running in over 90 countries, enabling millions of people to live with reliable, accessible and clean energy.

Show more

Perks and benefits Medical Miscellaneous allowance Dental Parking Vision 13th month bonus, Group Insurance Coverage, Travel

Kulim Technology Park Corporation Sdn Bhd

2d ago

INVOICING CLERK

Taiko Metals Recycle Sdn Bhd

3d ago

Senior Executive - Administration

B. Braun Medical Industries Sdn. Bhd.

2d ago

What can I earn as an Administration Specialist