Admin, Procurement (Office Management)

Ninja Van Malaysia; Subang Jaya; On-site; MYR 20,000 - 100,000; Full time

Job summary

A logistics company located in Subang Jaya is seeking an Office Management professional for a full-time, permanent position. You will manage front desk operations, offer administrative support, and oversee office housekeeping standards. The ideal candidate should have a minimum of SPM or Diploma, possess strong communication skills, and be proficient in English and Bahasa Malaysia. This role is on-site and offers a salary range of RM2,300 - RM2,500 monthly.

Qualifications

• Minimum 1–2 years of experience in Front Desk, Customer Service, Administration, or related field.
• Proficient in English and Bahasa Malaysia.
• Ability to converse in Mandarin is an advantage.

Responsibilities

• Assist in managing front desk operations.
• Handle incoming parcels and correspondence.
• Oversee office housekeeping standards.
• Administer employee office access cards.
• Support planning of company activities and events.
• Manage general office administration tasks.

Skills

Front desk management

Customer service

Administration

Communication skills

Multitasking

Education

Minimum SPM / Diploma / Advanced Diploma

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

Overview

Subang Jaya, Selangor, Malaysia

Office Management – Office Management

Permanent, Full-time

On-site

Salary: RM2,300 - RM2,500 a month

Responsibilities

• Assist in managing front desk operations and provide a professional and welcoming experience for visitors.
• Handle incoming parcels, letters, and correspondence, ensuring timely distribution to relevant staff.
• Oversee office housekeeping standards and supervise cleaners to ensure cleanliness is consistently maintained.
• Administer and manage employee office access cards, including issuance and records updating.
• Support the planning and coordination of company activities and events.
• Manage general office administration, including maintenance of office equipment, pantry supplies, and stationery.
• Maintain accurate inventory records and ensure sufficient stock levels at all times.
• Monitor and update departmental attendance records in a timely manner.
• Provide clerical and administrative support as required.
• Ensure the reception area remains neat, organized, and presentable at all times.
• Arrange employee travel bookings (flights, accommodation, etc.) in line with corporate travel policies.
• Perform other ad-hoc tasks and assignments as required by management.

Qualifications

• Minimum SPM / Diploma / Advanced / Higher / Graduate Diploma in any field.
• At least 1–2 years of experience in Front Desk, Customer Service, Administration, or a related field.
• Proficient in English and Bahasa Malaysia (spoken & written).
• Ability to converse in Mandarin will be an added advantage.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Independent, self-disciplined, and able to work with minimal supervision.
• Strong multitasking, organizational, and communication skills.
• Highly motivated with a systematic and detail-oriented approach to work.