Admin Officer – Supplier Billing & Inventory

DACO PETSMART SDN. BHD.; Kajang Municipal Council; On-site; MYR 20,000 - 100,000; Full time

Job summary

A local supplier management company based in Selangor is seeking a detail-oriented Admin Officer – Supplier Billing & Inventory to handle supplier invoices and maintain accurate inventory records. The ideal candidate will have a diploma or bachelor’s degree in Commerce or Business Administration, along with 1–3 years of relevant experience. Responsibilities include processing invoices, coordinating with procurement teams, and ensuring compliance with company policies. Proficiency in ERP/accounting software and MS Excel is required, with strong attention to detail and communication skills.

Qualifications

• 1–3 years of experience in administration or procurement, focusing on supplier billing and inventory.
• Strong understanding of invoice processing and inventory management.
• Familiarity with accounting software and MS Excel.

Responsibilities

• Process supplier invoices and maintain accurate billing records.
• Coordinate with procurement and warehouse to confirm inventory updates.
• Track inventory movements and resolve discrepancies.

Skills

Attention to detail

Invoice processing

Inventory management

Basic accounting principles

Communication skills

Education

Diploma or Bachelor’s degree in Commerce or Business Administration

Tools

ERP/accounting software

MS Excel

Job description

DACO PETSMART SDN. BHD. – Balakong, Selangor

We are seeking a detail-oriented and organized Admin Officer – Supplier Billing & Inventory to manage supplier billing and inventory-related administrative tasks. The role involves processing supplier invoices, maintaining accurate billing and inventory records, ensuring timely payments, and coordinating with internal teams and suppliers to resolve billing or inventory discrepancies.

Key Responsibilities

• Receive, verify, and process supplier invoices.
• Ensure purchase orders (POs), delivery notes, invoices, and inventory receipts are properly matched and documented.
• Coordinate with procurement and warehouse teams to confirm goods receipt, service completion, and inventory updates.
• Accurately enter billing and inventory data into the accounting or ERP system.
• Maintain organized filing systems for billing and inventory documentation (digital and physical).
• Follow up with suppliers on missing documents, discrepancies, or corrections.
• Assist the finance team with invoice reconciliation, payment processing, and reporting.
• Track inventory movements, discrepancies, and stock levels in coordination with the warehouse.
• Ensure compliance with company policies and relevant tax regulations (e.g., GST, TDS).
• Provide documentation and clarification during internal audits.
• Respond promptly to supplier and internal team inquiries related to billing, payments, or inventory.
• Collaborate with internal teams to streamline and improve billing and inventory management processes.

Requirements

Education

• Diploma or Bachelor’s degree in Commerce, Business Administration, or a related field.

Experience

• 1–3 years of experience in administration, accounts, or procurement, handling supplier billing and inventory.

Skills

• Strong attention to detail and accuracy.
• Good understanding of invoice processing, inventory management, and basic accounting principles.
• Familiarity with ERP/accounting software.
• Proficient in MS Excel and documentation management.
• Strong communication and coordination skills.

Preferred Qualifications

• Experience in a similar role in retail, inventory-driven, or procurement-heavy environments.
• Knowledge of inventory-based operational requirements and stock reconciliation.