Admin Officer (Prai, Penang)

Coherent; Penang; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading technology firm in Malaysia is seeking an Administrative Support professional to assist Operations and Engineering teams. This role involves document maintenance, coordination of meetings, and liaising with stakeholders. Applicants should hold a diploma or bachelor’s degree in Business Administration or Engineering Management and possess 1-3 years of relevant administrative experience. Strong organizational and communication skills are essential. This position is fully onsite and requires a detail-oriented individual.

Qualifications

• Minimum 1–3 years of administrative experience in manufacturing or engineering environments.
• Prior experience supporting engineering or production teams is preferable.

Responsibilities

• Provide administrative support to Operations and Engineering teams.
• Prepare and maintain operational and engineering documents.
• Coordinate meetings, training sessions, and departmental activities.
• Liaise with internal and external stakeholders for service arrangements.
• Prepare regular reports and support ad-hoc assignments.

Skills

Strong administrative skills

Organizational skills

Documentation skills

Proficient in Microsoft Office

Good follow-up skills

Attention to detail

Communication skills

Able to work independently

Education

Diploma or Bachelor’s Degree in Business Administration or Engineering Management

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Provide administrative support to Operations and Engineering teams to ensure smooth daily operations.

Prepare, update, and maintain operational and engineering documents, including manpower records, shift schedules, attendance and overtime reports, maintenance logs, and equipment records.

Support administration tasks including access, lockers, PPE, smock and ESD shoes for new hires, and basic work arrangement coordination.

Coordinate meetings, training sessions, audits, and departmental activities, including preparation of documents and minutes.

Maintain proper document control and filing (softcopy and hardcopy) in compliance with company policies and audit requirements.

Liaise with internal stakeholders (HR, Finance, Procurement) and external vendors or contractors for service arrangements, purchase requisitions, and invoicing follow-ups.

Prepare regular reports and support ad-hoc administrative tasks or assignments as required by Operations or Engineering Management.

Education & Experience

Diploma or Bachelor’s Degree in Business Administration, Engineering Management, or a related field.

Minimum 1–3 years of administrative experience, preferably in manufacturing, operations, or engineering environments.

Prior experience supporting engineering, or production teams will be an added advantage.

Skills

Strong administrative, organizational, and documentation skills.

Proficient in Microsoft Office (Excel, Word, PowerPoint).

Good coordination and follow-up skills with multiple stakeholders.

High attention to detail and ability to maintain accurate records.

Able to work in a fast-paced operations environment and handle multiple tasks simultaneously.

Good communication and interpersonal skills.

Responsible, proactive, and able to work independently with minimal supervision.

Working Conditions

This role is 100% onsite.

CultureCommitment

• Integrity – Create an Environment of Trust
• Collaboration – Innovate Through the Sharing of Ideas
• Accountability – Own the Process and the Outcome
• Respect – Recognize the Value in Everyone
• Enthusiasm – Find a Sense of Purpose in Work