Admin Executive cum Purchasing Officer

Tapak Semaian Seri Maju Sdn Bhd 青苗園藝(私人)有限公司; Johor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A landscaping company in Johor is seeking an individual for administrative and procurement tasks. The ideal candidate will manage office operations, source materials, and maintain supplier relationships. Candidates should hold a minimum SPM/Diploma and have 1-3 years of relevant experience, particularly in administration or purchasing. Proficiency in Mandarin, Bahasa Malaysia, and English, along with strong negotiation and communication skills, are essential. This role offers opportunities for growth in a dynamic environment.

Qualifications

• Minimum SPM/Diploma in Business Administration, Office Management, Supply Chain, or related field.
• At least 1–3 years experience in administration or purchasing, preferably in the landscaping industry.
• Organized, responsible, able to handle multiple tasks with minimal supervision.

Responsibilities

• Manage daily office operations and administrative duties.
• Source and negotiate materials for projects and maintain supplier relationships.
• Assist in HR tasks such as attendance tracking and payroll support.

Skills

Strong communication skills

Negotiation skills

Organizational skills

Proficient in MS Office

Proficient in Mandarin

Proficient in Bahasa Malaysia

Proficient in English

Education

Minimum SPM/Diploma in Business Administration or related field

Tools

Basic accounting systems

Job description

Key Responsibilities

• Administrative Duties: Manage daily office operations, filing, documentation, record keeping; prepare and handle letters, emails, quotations, delivery orders, purchase orders, invoices; maintain supplier records; assist in HR tasks such as attendance tracking, leave records, payroll support, staff coordination.
• Purchasing & Procurement: Source, negotiate, and purchase materials such as plants, fertilizers, tools, equipment, and project‑related supplies; obtain quotations, compare pricing, and prepare cost analysis for management approval; ensure timely delivery of materials according to project schedules; build and maintain strong relationships with nurseries, vendors, transporters, and suppliers; monitor stock levels at nursery and project sites; evaluate supplier performance and ensure quality compliance; assist in verifying supplier invoices, matching DO/PO, and submitting for payment processing.

Requirements

• Minimum SPM/Diploma in Business Administration, Office Management, Supply Chain, or related field.
• At least 1–3 years experience in administration or purchasing (experience in landscaping or nursery industry is an advantage).
• Strong communication, negotiation skills; proficiency in Mandarin, Bahasa Malaysia, and English.
• Proficient in MS Office (Word, Excel, Outlook) and basic accounting systems.
• Organized, responsible, able to handle multiple tasks with minimal supervision; possess own transport and willing to travel for purchasing when required.

Additional Preferred Attributes

• Familiarity with landscape materials, plants, machinery, tools, and nursery operations.
• Able to work independently and handle pressure in fast‑paced environments.
• Good interpersonal skills with a positive working attitude.