ADMIN EXECUTIVE

KB Soon Huat Superbike & Accessories Center; Seberang Perai; On-site; MYR 100,000 - 150,000; Full time

Job summary

A spare parts management company in Penang is seeking a highly organized Admin Sparepart Executive to oversee the spare parts inventory. You will manage inventory operations, ensure optimal stock levels, and support warehouse & operational teams. Ideal candidates will have proven experience in inventory control, proficiency in ERP systems, and strong leadership skills. Excellent communication in English, Bahasa Malaysia, and Mandarin is required. This role is crucial in improving inventory management processes and ensuring an efficient workflow.

Qualifications

• Proven experience in spare parts management or warehouse operations.
• Strong knowledge of inventory management principles.
• Proficiency in using ERP systems and advanced Microsoft Excel skills.

Responsibilities

• Manage end-to-end spare parts inventory including stock control and replenishment.
• Oversee daily warehouse operations such as receiving and dispatch of parts.
• Utilize inventory management software to track stock levels and process orders.
• Conduct regular stock checks and implement inventory control measures.

Skills

Spare parts management

Inventory control

Warehouse operations

ERP systems

Microsoft Excel

Analytical skills

Leadership skills

Communication skills (English, Bahasa Malaysia, Mandarin)

Tools

SAP

Job description

Role Summary:
We are seeking a highly organized and detail-oriented Admin Sparepart Executive to oversee and manage our spare parts inventory. The ideal candidate will be responsible for ensuring the efficiency of all inventory operations, from procurement and storage to distribution and reporting. You will play a key role in maintaining optimal stock levels, supporting operational teams, and improving inventory management processes.

Key Responsibilities

• Manage end-to-end spare parts inventory, including stock control, replenishment, and storage.
• Oversee daily warehouse operations such as receiving, inspection, issuing, and dispatch of parts.
• Utilize inventory management software or ERP systems (e.g., SAP) to track stock levels, process orders, and generate reports.
• Maintain accurate records of inventory transactions and ensure data integrity across all platforms.
• Coordinate with procurement, maintenance, and vendor teams to ensure timely availability of spare parts.
• Conduct regular stock checks, reconciliations, and implement inventory control measures (e.g., FIFO).
• Analyze consumption patterns and support in forecasting spare part requirements.
• Supervise and guide warehouse staff to ensure smooth and efficient operations.
• Prepare and present inventory reports, including stock status, shortages, and performance metrics.

Qualifications & Skills

• Proven experience in spare parts management, inventory control, or warehouse operations.
• Strong knowledge of inventory management principles and warehouse best practices.
• Proficiency in using ERP systems and advanced Microsoft Excel skills (Pivot Tables, VLOOKUP).
• Excellent analytical, organizational, and problem-solving abilities.
• Strong leadership skills with the ability to supervise and train team members.
• Detail-oriented, proactive, and able to work under pressure in a fast-paced environment.
• Good communication skills in English, Bahasa Malaysia and Mandarin to effectively communicate with Mandarin-speaking clients.