Admin Executive

Jobstreet Malaysia; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading recruiting platform in Kuala Lumpur is seeking an experienced administrative professional to oversee office management and support functions. Key responsibilities include supervising cleaning and maintenance, managing supplies procurement, coordinating vehicle and driver schedules, processing expense reports, and facilitating meetings. Ideal candidates will have strong organizational skills, administrative experience, and the ability to multitask effectively. This is a great opportunity to contribute to a dynamic workplace.

Qualifications

• Experience in office management or administrative support.
• Strong organizational skills and attention to detail.
• Ability to coordinate multiple tasks and manage time effectively.

Responsibilities

• Supervise cleaning and maintenance for a safe workplace.
• Coordinate vendor services for facility maintenance.
• Manage office supplies procurement and inventory.
• Handle vehicle scheduling and driver management.
• Process and monitor administrative expense reports.
• Manage meeting room bookings and hospitality services.
• Greet visitors and handle office correspondence.
• Complete other tasks assigned by the supervisor.

Job description

Supervise cleaning and maintenance to ensure a clean, safe, and comfortable workplace.

Coordinate with vendors and service providers to maintain facilities and office conditions.

Assist in office renovation, relocation, and internal events.

2. Office Supplies & Procurement

Manage office supplies procurement and inventory to ensure adequate stock, cost control, and purchasing compliance and efficiency.

3. Vehicle & Driver Management

Handle vehicle scheduling, usage, and maintenance to ensure safety and efficiency.

Manage drivers’ attendance, assignments, and related records.

4. Administrative Expenses

Process and monitor expense reports, invoices, and reimbursements accurately and timely.

Coordinate with Finance and maintain organized expense records for regular reporting.

5. Meetings & Hospitality

Manage meeting room bookings and setups, prepare equipment, materials, and refreshments, and ensure smooth meeting operations.

Arrange restaurant and hotel bookings for business activities, visitors, and events, ensuring all arrangements meet company standards and budget requirements.

7. Front Desk & Administrative Support

Greet visitors, handle calls and correspondence, and maintain a professional company image.

Assist with courier dispatch, mail distribution, and general office tasks.

8. Other Tasks

Complete other administrative duties assigned by the supervisor.