Admin Executive

EITA Elevator (Malaysia) Sdn. Bhd; Klang City; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading elevator services company in Klang, Selangor is seeking an experienced administrative coordinator to manage office operations, document control, and support various administrative duties. The ideal candidate should have a diploma in a related field, 2–3 years of relevant experience, and strong organizational and communication skills. The position offers a permanent role with numerous benefits including medical insurance, paid leave, flexible hours, and opportunities for career advancement.

Benefits

5 Working Days

Support work-life balance

Permanent position

Training provided

RM1500 entitlement per year for Medical Clinic

Insurance coverage

Leave entitlement

Quarterly Incentive

Annual Bonus & Increment

Wedding Token

Birthday Gift

Flexible working hours

Qualifications

• Diploma in Business Administration, Office Management, or related field.
• 2–3 years of administrative or office coordination experience.
• Proficient in Microsoft Office and familiar with document control and filing systems.
• Strong communication and interpersonal skills for dealing with internal teams and suppliers.
• Well-organized, detail-oriented, and able to manage multiple tasks efficiently.
• Able to supervise support staff and maintain smooth daily office operations.
• Proactive, responsible, and able to work independently with minimal supervision.
• Willing to support company events and handle ad-hoc administrative duties.

Responsibilities

• Manage document control, filing systems, licenses, bills, tenancy agreements, and ensure timely renewal of all relevant contracts and permits.
• Prepare meeting minutes and coordinate meetings, appointments, site visits, and internal schedules.
• Maintain accurate asset registers, inventory levels, and oversee administration store management.
• Monitor office cleanliness, coordinate maintenance activities, and ensure timely servicing of office equipment and facilities.
• Supervise receptionist and cleaner functions, ensuring smooth daily operations and adequate office supplies.
• Coordinate staff travel arrangements including flight bookings, accommodation, transportation, and process related claims.
• Liaise and negotiate with suppliers, service providers, and landlords to secure favourable terms and competitive pricing.
• Monitor utilities usage, upkeep of company vehicles, and overall facility conditions.
• Prepare monthly claims and reimbursements for the Managing Director and General Manager.
• Provide administrative support to the General Manager on assigned duties and ad-hoc tasks.
• Plan, coordinate, and support execution of internal company events and activities.
• Perform receptionist duties during the receptionist’s absence to ensure uninterrupted front-office operations.

Job description

Location

EITA Elevator (Malaysia) Sdn. Bhd – Klang, Selangor

Requirements

• Diploma in Business Administration, Office Management, or related field.
• 2–3 years of administrative or office coordination experience.
• Proficient in Microsoft Office and familiar with document control and filing systems.
• Strong communication and interpersonal skills for dealing with internal teams and suppliers.
• Well-organized, detail-oriented, and able to manage multiple tasks efficiently.
• Able to supervise support staff and maintain smooth daily office operations.
• Proactive, responsible, and able to work independently with minimal supervision.
• Willing to support company events and handle ad-hoc administrative duties.

Responsibilities

• Manage document control, filing systems, licenses, bills, tenancy agreements, and ensure timely renewal of all relevant contracts and permits.
• Prepare meeting minutes and coordinate meetings, appointments, site visits, and internal schedules.
• Maintain accurate asset registers, inventory levels, and oversee administration store management.
• Monitor office cleanliness, coordinate maintenance activities, and ensure timely servicing of office equipment and facilities.
• Supervise receptionist and cleaner functions, ensuring smooth daily operations and adequate office supplies.
• Coordinate staff travel arrangements including flight bookings, accommodation, transportation, and process related claims.
• Liaise and negotiate with suppliers, service providers, and landlords to secure favourable terms and competitive pricing.
• Monitor utilities usage, upkeep of company vehicles, and overall facility conditions.
• Prepare monthly claims and reimbursements for the Managing Director and General Manager.
• Provide administrative support to the General Manager on assigned duties and ad-hoc tasks.
• Plan, coordinate, and support execution of internal company events and activities.
• Perform receptionist duties during the receptionist’s absence to ensure uninterrupted front-office operations.

Benefits

• 5 Working Days.
• Support work life balance.
• Permanent position.
• Various benefits - Training provided, RM1500 entitlement per year for Medical Clinic, Insurance coverage (Hospital, Personal Accident, Term Life & Critical Illness), Leave entitlement, Quarterly Incentive, Annual Bonus & Increment, Wedding Token, Birthday Gift, Flexible working hours etc.
• Support a professional & safe environment for our employees.
• Practice vibrant & energetic office culture.Opportunities will be provided for career advancement within the company.