Admin Executive

Private Advertiser; Kepong; On-site; MYR 100,000 - 150,000; Full time

Job summary

A private organization in Kuala Lumpur seeks an Administration Executive to provide extensive administrative support to the Director. The ideal candidate will communicate effectively in English and Mandarin, manage the Director’s calendar, and handle personal and confidential matters with utmost professionalism. Suitable applicants should have relevant experience or a diploma in Business Administration, demonstrating multitasking abilities and the capability to thrive under pressure.

Qualifications

• At least 1-2 years of relevant working experience.
• Fresh graduates with a good attitude encouraged to apply.
• Ability to communicate effectively in Mandarin.

Responsibilities

• Provide comprehensive administrative support to the Director.
• Assist in managing the Director’s calendar and communications.
• Handle sensitive information with confidentiality.

Skills

Communication in English and Mandarin

Clerical skills

Multitasking

Time management

Education

Diploma or Degree in Business Administration or related field

Job description

At least 1-2 years of relevant working experience.

Diploma or Degree in Business Administration, Secretarial Studies, or related field. Fresh graduates with good attitude are encouraged to apply.

Able to communicate well in English and Mandarin (spoken and written). We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking guests and translate Chinese documents to English or Malay.

Candidate must possess high level of common sense.

Candidate must also work well under pressure and multitask with efficiency.

Clerical skills and administrative assistance.

Experience in scheduling and good in communication with high level management.

Ability to prioritize tasks and work efficiently.

Job Scope

Provide comprehensive administrative and project support to the Director including data entry, filing, document management and etc.

Assist in managing the Director’s calendar, appointments, and communications to ensure smooth daily operations.

Assist the Director's PA to prepare, arrange, coordinate and deliver festive gifts to business associates /stakeholders.

Manage personal and confidential matters for Directors such as banking, memberships renewal, vehicles insurance, maintenance services & road tax registration and any other ad-hoc related matters.

Handle sensitive information with confidentiality and professionalism at all times.

Work with Director's PA in upkeep files and records in an organized and secure manner.

Provide support during Director's personal events and guests visiting.

Assist in driver job coordination when required.

Run personal errands and managing household tasks as requested.

Support on special tasks and ad-hoc projects assigned by the Director.

Application Questions

• Which of the following types of qualifications do you have?
• Which of the following statements best describes your right to work in Malaysia?
• How many years' experience do you have as an Administration Executive?
• What's your expected monthly basic salary?
• How would you rate your Mandarin language skills?
• Do you have data entry experience?
• Do you have secretarial experience?
• Do you have customer service experience?

What can I earn as an Administration Executive