Admin Executive

FGV Holdings Berhad; Johor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading agri-business company in Johor, Malaysia, is seeking candidates for an administrative role. Responsibilities include providing administrative support for WRO-related activities, coordinating security operations, and overseeing maintenance for company facilities. The ideal candidate will manage visitor access records, handle equipment purchases, and ensure compliance with audit requirements. This position offers an opportunity to contribute to a prominent organization within the agri-business sector.

Responsibilities

• Provide administrative support for WRO-related activities including documentation, tracking, coordination, and reporting.
• Coordinate and monitor security post operations to ensure effective management of visitors.
• Oversee visitor, contractor, and vendor access records to ensure compliance with security requirements.
• Manage welfare matters for company flat houses and coordinate annual rent arrangements.
• Oversee maintenance and facilities management for canteen and office premises.
• Liaise with internal departments and external parties to resolve facility-related issues.
• Handle purchasing of office equipment and administrative supplies.
• Coordinate administrative matters related to PMCare and insurance providers.
• Maintain proper filing and documentation for audit compliance.
• Prepare administrative and WRO-related reports as assigned.

Job description

In line with our business expansion, we would like to invite qualified candidates to fill the following position at FGV Fertiliser Sdn Bhd.

FGV Holdings Berhad is Malaysia’s leading global agri-business and the world’s largest producer of Crude Palm Oil (CPO). FGV’s operations stretch across more than 10 countries in Asia, the Middle East, North America and Europe, and are focused on three main business sectors namely Plantation Sector, Logistics & Support Business (LSB) Sector and Sugar Sector. FGV is the world’s third biggest oil palm plantation operator, has the world’s largest bulking and storage facilities for vegetable oil and is Malaysia’s top refined sugar producer.

Job Description

Key Responsibilities

• Provide administrative support for WRO‑related activities including documentation, tracking, coordination, and reporting.
• Coordinate and monitor security post operations to ensure Auxiliary Police effectively manage in/out movement of visitors, contractors, and vendors in accordance with company security procedures.
• Oversee visitor, contractor, and vendor access records to ensure proper registration, monitoring, and compliance with security requirements.
• Manage welfare matters for company flat houses including monitoring conditions and coordinating annual renewal of rent‑to‑own or tenancy arrangements.
• Oversee and coordinate maintenance and facilities management for canteen, surau, and office premises to ensure functionality, cleanliness, and safety.
• Liaise with relevant internal departments, service providers, contractors, or external parties to address and resolve facility, security, or welfare‑related issues in a timely manner.
• Handle purchasing of office equipment and administrative supplies in accordance with approved procedures and budget.
• Coordinate and manage administrative matters related to PMCare, insurance providers, and relevant service companies, including documentation and follow‑ups.
• Maintain proper filing, records, and documentation in line with audit, compliance, and internal control requirements.
• Prepare administrative and WRO‑related reports and perform other duties as assigned by management from time to time.