Admin (Document Control)

Auto Well Enter. Co., Ltd.; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading intelligent equipment manufacturer in Malaysia is searching for a Document Controller to maintain and organize production-related documents. The ideal candidate should hold a diploma or degree, possess experience in document control, and have proficiency in document management systems. This role involves ensuring compliance, collaboration with teams, and maintaining document integrity. Candidates should be detail-oriented and proficient in Mandarin to interact with counterparts in China.

Qualifications

• Degree in Business Administration, Human Resources, Design, or a related field.
• 0-3 years of experience in document control and payroll administration.
• Proficient in document management systems.

Responsibilities

• Maintain and update production-related documents in both physical and electronic formats.
• Ensure production documents comply with policies and standards.
• Collaborate with production teams for document updates.
• Implement a structured document control system.

Skills

Document management systems

Attention to detail

Communication skills

Education

Diploma OR Bachelor’s degree in Business Administration, Human Resources, Design or a related field

Job description

Founded in 2010, Wuxi Autowell Technology Co., Ltd. (Stock Code: 688516) is a well‑known intelligent equipment manufacturer in the PV, Li‑ion battery and semiconductor industries, and currently has more than 4000 employees. In the future, ATW will focus on providing comprehensive and smart solutions for the whole industrial chain, helping customers to earn more profits, and making greater contributions to the industry.

It has several subsidiaries nowadays, such as Autowell Intelligent Equipment, SCEC, ATW Xuri, ATW Coshin, Leddo. Its expanding portfolio can now serve the four major sectors of PV industry chain: Rod, Wafer, Cell and Module. The competitive flagship products MBB Cell Stringer and Wafer Inspection System are well recognized by the leading enterprises in PV industry and have gained a large market share. The intelligent Lithium‑ion Battery Module/PACK Production Line and Lithium‑ion Battery Appearance Inspection Machine, developed independently by ATW, have already obtained repeat orders from several well‑known enterprises; and our self‑developed product Wire Bonder was officially launched onto the market and already got orders from customer in 2021.

In view of our new plant setup in Malaysia, we are actively seeking passionate and skilled individuals to join our dynamics team. As we embark on this exciting journey of growth and innovation, we invite you be part of our success story. Following is the position that we are active hiring:

Job Description

We are seeking for a document controller typically involves managing, organizing, and controlling documents throughout various stages of their lifecycle and familiar with administration task within an organization.

Job Responsibilities

1. Document Management: Maintain and update production‑related documents, including but not limited to, production schedules, work orders, quality control reports, and standard operating procedures (SOPs). Ensure all documents are correctly labeled, filed, and stored in both physical and electronic formats.
2. Compliance and Quality Assurance: Ensure all production documents comply with company policies, industry standards, and regulatory requirements.
   Regularly review and audit documents for accuracy and completeness.
   Implement and maintain document control procedures to ensure high standards of quality and compliance.
3. Coordination and Communication: Collaborate with production teams to gather, update, and distribute necessary documents.
   Serve as the point of contact for document‑related inquiries and issues.
   Provide training and support to staff on document control processes and best practices.
4. Records Management: Ensure all company documents, including technical records, drawings, contracts, reports, and correspondence, are accurately filed, updated, and archived in both physical and electronic formats.
   Implement and maintain a structured document control system that ensures version control, traceability, and timely retrieval of records.
   Assist in verify attendance record of staff to ensure a smooth payroll process.

Qualifications

• Education: Diploma OR Bachelor’s degree in Business Administration, Human Resources, Design or a related field.
• Experience: 0-3 years of experience in document control and payroll administration, preferably in a production or manufacturing environment.
• Proficient in document management systems.
• Speak good mandarin as these personnel will be the point of contact with the counter part from China, Headquarter.
• Excellent attention to detail and accuracy.
• Good communication and interpersonal skills.