Admin Cum Billing Clerk

SH Cogent Logistics; Klang City; On-site; MYR 20,000 - 100,000; Full time

Job summary

A logistics company in Klang City is seeking candidates for administrative support roles. Candidates should have at least an SPM or Diploma. Responsibilities include managing purchase requisitions, coordinating with suppliers, and handling documentation. The role requires strong phone skills, effective communication, and the ability to work independently. Benefits include annual leave and medical leave.

Benefits

Annual Leave

Medical and Hospitalisation Leave

EPF / SOCSO / PCB

Qualifications

• Minimum SPM or Diploma in any field required.
• Proven customer support experience is essential.
• Ability to work independently and manage time effectively.

Responsibilities

• Prepare Purchase Requisitions and Purchase Orders according to procedures.
• Coordinate with suppliers for quotations and deliveries.
• Manage correspondence and documentation effectively.

Skills

Strong phone contact handling skills

Excellent communication skills

Ability to multi-task

Customer orientation

Education

Min SPM or Diploma in any field

Job description

Education and/or Work Experience Requirements

• Min SPM or Diploma in any field
• Successful working experience
• Proven customer support experience
• Strong phone contact handling skills and active listening
• Customer orientation and ability to adapt/respond to different types of characters
• Excellent communication and presentation skills
• Ability to multi-task, prioritise, and manage time effectively
• Ability to work independently and carry out assignments to completion within parameters of instructions given and standard accepted practices.

Essential Duties

1. Prepare and raise Purchase Requisitions (PR) and Purchase Orders (PO) in accordance with company procedures.
2. Coordinate with suppliers for quotations, order confirmations, and delivery arrangements.
3. Generate Payment Vouchers (PV) and ensure supporting documents are complete for processing.
4. Liaise with the finance department to ensure timely payments to vendors.
5. Perform general office tasks such as filing, data entry, and maintaining organized records.
6. Manage correspondence and documentation.
7. Coordinate communication with clients, suppliers, and internal teams.
8. Provide administrative support on ad hoc tasks as assigned by management.
9. Prepare and issue invoices; follow up on outstanding payments.
10. Process payments, credit notes, and other financial transactions.
11. Liaise with customers on billing or payment-related matters.
12. Assist in preparing monthly financial summaries and administrative reports.
13. Compile data for internal reporting, including expense tracking, billing summaries, and account status.
14. Support the finance/billing team in month-end closing activities and ensure timely submission of required reports.

Benefits

• Annual Leave.
• Medical and Hospitalisation Leave.
• EPF / SOCSO / PCB.