Admin Cum Account Executive Cyberjaya/Putrajaya/Selangor/KL

LANDLORDS PROPERTY & FACILTIES MANAGEMENT SDN BHD; Sepang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A property management company in Sepang, Selangor is seeking an Administrative Officer. The role involves general office duties, maintaining documentation for tenancy agreements, issuing invoices, and preparing financial reports. Candidates should have a Diploma or Bachelor’s Degree in Business Administration and 1-2 years of experience in property management. Good communication skills in English and Bahasa Malaysia are required, and Mandarin is advantageous.

Qualifications

• 1-2 years of working experience in property management preferred.
• Ability to work independently.

Responsibilities

• Perform general office administrative duties.
• Maintain documentation for tenancy agreements.
• Prepare circulars and meeting notices.
• Handle inquiries professionally.
• Coordinate with vendors for repairs.
• Monitor inventory of office supplies.
• Assist with regulatory reports.
• Issue invoices and payment vouchers.
• Prepare financial reports for management.

Skills

Good communication skills in English

Proficient in Bahasa Malaysia

Detail-oriented

Ability to multitask under pressure

Education

Diploma/Bachelor’s Degree in Business Administration or equivalent

Job description

Overview

LANDLORDS PROPERTY & FACILTIES MANAGEMENT SDN BHD – Sepang, Selangor

Responsibilities

• Perform general office administrative duties including filing, data entry, handling correspondence, and record-keeping.
• Maintain proper documentation for tenancy agreements, contracts, service providers, and building records.
• Prepare circulars, meeting notices, and minutes for JMB/MC meetings.
• Handle phone calls, emails, and walk-in inquiries professionally and efficiently.
• Coordinate with vendors and contractors for repair, maintenance, and service jobs.
• Monitor and manage inventory of office supplies and requisition as needed.
• Assist in the preparation and submission of regulatory reports and documentation (e.g., COB, Bomba, local council).
• Assist the AGM in preparing reports, budgets, and operational plans for property sites.
• Accounting Duties:
• Issue invoices, receipts, debit/credit notes, and payment vouchers for maintenance fees, sinking funds, and other charges.
• Handle collections of payments, prepare bank-in slips, and perform daily reconciliation.
• Maintain up-to-date records of accounts receivable and payable.
• Assist in monthly closing and prepare basic financial reports for management review.
• Monitor arrears and follow up on outstanding payments with residents or owners.

Requirements

• Candidate must possess at least Diploma/ Bachelor’s Degree in Business Administration or equivalent.
• At least 1–2 years of working experience in a related role, preferably in property management.
• Good communication skills in English, Bahasa Malaysia (Mandarin is an added advantage).
• Able to work independently, detail-oriented, and multitask under pressure.