Admin / Clerk

Premala Era Com Construction (M) Sdn. Bhd.; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A construction company in Malaysia is seeking a Clerical Assistant to perform day-to-day clerical tasks, maintain documentation, and support various departments. The ideal candidate should have strong organizational skills and experience in administrative tasks. Responsibilities include managing records, preparing correspondence, and coordinating communications. This role is essential for ensuring the smooth operation of office functions and compliance with company procedures.

Qualifications

• Experience in clerical tasks such as filing, data entry, and document handling.
• Ability to maintain systematic filing for both digital and physical records.
• Proficient in preparing letters, reports, and official correspondence.

Responsibilities

• Perform day-to-day clerical tasks including filing and data entry.
• Maintain systematic filing for easy retrieval of documents.
• Assist in preparing purchase requisitions and manage supplier documentation.
• Coordinate with internal departments and monitor office supplies.

Skills

Clerical skills

Attention to detail

Communication

Organizational skills

Job description

Perform day-to-day clerical tasks including filing, photocopying, scanning, binding, and data entry

Maintain systematic filing (physical and digital) for easy retrieval and audit reference

Prepare, type, and format letters, memos, reports, forms, and official correspondence

Handle incoming and outgoing emails, phone calls, courier items, and letters

Assist supervisors and management with administrative and ad-hoc tasks

2. Documentation & Record Control

Maintain and update employee files, attendance records, leave records, and staff databases

Ensure proper document version control, numbering, and archiving

Track document submission deadlines and follow up with relevant parties

Support compliance documentation for audits, inspections, or authority requirements

3. Procurement & Finance Support

Assist in preparing purchase requisitions, purchase orders, and supplier documentation

Maintain records of invoices, delivery orders, and payment vouchers

Liaise with suppliers for quotations and delivery follow-ups

Support monthly expense tracking and document reconciliation

4. Coordination & Communication

Coordinate with internal departments (HR, Finance, Operations, Site Teams)

Schedule meetings, prepare meeting rooms, and record simple meeting minutes

Monitor office supplies and arrange replenishment when necessary

Maintain cleanliness and proper organization of office workstations and common areas

Ensure office equipment (printer, scanner, photocopier) is in working condition and report issues

6. Compliance, Safety & Confidentiality

Follow company policies, procedures, and code of conduct

Ensure proper handling of confidential documents and personal data

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