Admin Assistant, Operations

SupportFinity™; Petaling Jaya; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading service provider in Petaling Jaya is seeking an Administrative Assistant to provide comprehensive support to the department. Responsibilities include handling utilities billing, document preparation, and general administrative duties. The ideal candidate will have experience in administrative roles and strong organizational skills. Benefits include comprehensive medical coverage, training opportunities, and a supportive work environment. Join us in fostering a culture of inclusion and merit-based recruitment.

Benefits

Flexible benefits with comprehensive medical coverage

Training and development opportunities

Subsidised rates at serviced residences

Strong advocate of staff volunteerism

Wellness programmes

Qualifications

• Experience in administrative support.
• Familiarity with utilities billing.
• Strong organizational skills.

Responsibilities

• Provide overall administrative support.
• Handle utilities billing administration.
• Monitor and follow up on tenant payments.
• Coordinate meetings and record minutes.

Job description

About Us

Headquartered and listed in Singapore in 2021, CapitaLand Investment Limited (CLI) is a leading global real asset manager with a strong Asia foothold. As at 5 November 2025, CLI had S$120 billion of funds under management. CLI holds stakes in eight listed real estate investment trusts and a suite of private real asset vehicles that invest in demographics, disruption and digitalisation‑theme strategies. Its diversified real asset classes include retail, office, lodging, industrial, logistics, business parks, wellness, self‑storage, data centres, private credit and special opportunities.

Job Description

• Provide overall administrative support to the superior to ensure that the department is maintained in an effective, up‑to‑date and accurate manner.
• Provide support to superior in documentation works related to EHS, ISO 9001, 14001, 18001 and Green Mark certification.
• Key person in taking charge of the utilities billing portfolio (pre‑paid & post‑paid electricity, water, LPG, chilled water, extension hours, sprinkler etc).
• Act as the back‑up personnel for utilities billing administration.
• Attend to tenants with regards to administrative matters on utilities billing transactions, working permit, move‑in/out, shop closures, circular, letters with accordance to procedures.
• Ensure that the amount of daily collections tallies with the total daily transactions before submission to Finance.
• Handle all administrative duties related to utilities billing e.g. data key‑in reports, filing, issuance of letters to tenants etc.
• Monitor the credit balance of consumption and follow‑up with tenants for settlement of payments.
• Provide support to superior in other documentation works related to Capex and Opex as well as compilation and preparation of monthly Management Reports.
• Provide support to superior on the administration of attendance.
• Monitor the validity and follow‑up with the tenants to collect Public Liability Insurance copy.
• Perform general administrative duties such as typing, filing, photocopying, faxing, mailing, etc.
• Coordinate meetings and record or compile minutes of meetings.

Benefits

• Flexible benefits with comprehensive medical coverage for self and family
• Training and development opportunities
• Subsidised rates at Ascott serviced residences
• Strong advocate of staff volunteerism
• Wellness programmes

Closing Statement

At CapitaLand, we advocate fair employment practices, and recruit talents based on merit and fit with our Corporate values. We provide equal opportunity for all qualified persons and build an inclusive workplace regardless of race, gender, age, religious belief or nationality. Only shortlisted candidates will be notified.